Sunday 11 January 2015

Meetings 2015



A committee meeting was held on 19th October 2015


Present

Roy James, Sue James, John James, Fran Rayner, Gwenda Jones, Neville Ruff, Ruth Roberts, Ruth Webb, Andy Webb


Apologies

Tony Brinsden, Jill Chatwin, Polly Raymond


The minutes of the last meeting were read and confirmed.


Matters arising


100 Club – The balance in the 100 Club account is £548.91 but the £10 cheque from the previous draw has not yet been presented. The third draw for 2015/16 was carried out and the winners were:

1st prize, Charlotte Furneaux (No.52) £25; 2nd prize Jane Harries (No.30), £15; 3rd prize Margaret Brinsden (No.62), £10.


Financial Situation We have spent more than our grant on the kitchen + cavity wall insulation. Andy renewed the insurance through AON again this year because their quote was only £3 more than we paid last year. For information, Sue gave Andy a leaflet from a different village hall insurer, Norris and Fisher. It was agreed that Andy should transfer £1000 from the savings account to the current account.

Village Newsletter and Website – The website is functioning well and the Newsletter is now 90% complete.
Heat Conservation in the Main Hall and Kitchen Improvements – The plinth heater has not yet been fitted in the new kitchen. Badgers Bowls have kept their old cupboard because they did not want to damage the doors of the new cupboards by putting a lock on. When everything is finished, we will need to paint the kitchen walls. We may possibly have some suitable paint already. The cracks in the long outside wall to the Main Hall were repaired and the cavity wall insulation has now been put in it. Early indications are that this has had a beneficial effect on the temperature.
External and Internal Maintenance - The remaining internal paintwork will be finished when time permits. There is a leak above the fire exit door in the Main Hall and Sue has asked a builder to investigate this. Damp has come through into one of the electrical sockets in the storage room. Sue will ask Peter Brace, the electrician, to look at this.
Old School Garden and Claypits – John James has cut the grass at the Claypits. Roy thanked him for all his hard work at the Old School Garden and the Claypits. Sue has written to Amroth Community Council to thank them for the two new picnic tables at the Claypits. The DIY barbecue which was held on Monday 31st August at the Claypits was enjoyed by all who attended. As mentioned previously, it was agreed that we should sell the garden multi-tool which had belonged to the Community Association. Thanks go to Polly and Jo Raymond who kindly put this on Facebook and sold it for us for £70.


Forthcoming Events
Guided walk around Lawrenny – Saturday 7th November. Either meet at 1.30 pm at Llanteg Hall for lifts or at 2 pm at Lawrenny Pub. The walk will be 3.25 miles (5.15 km). Route: Lawrenny Quay – Garron Pill – Lawrenny and back to Lawrenny Quay. For more information contact Jill Chatwin on 01834 831142 or llantegca@gmail.com

Remembrance Sunday Service – A service led by John Lewis-Tunster will be held in Llanteg Village Hall on Sunday 8th November, The Hall will be open from 10.30 am and all are welcome.

Performance by the Blackheart Duo folk singers in Amroth Parish Hall – Saturday 12th December.

Sale of leather pieces – Sunday 20th December in Llanteg Village Hall.


Correspondence

None.


Any Other Business


1) The electrical inspection and PAT tests for portable electrical equipment have been carried out. The electrician recommended that this should be done again in 12 months.

2) It was agreed that we should investigate the possibility of putting the outside light over the main entrance on a time delay to make it easier for Hall users to see their way to their cars at night.

4) Greenacre Market Garden has kindly offered to donate a Christmas tree for the Hall. Ruth Roberts thanked them for their kind gesture. She explained that, unfortunately, we would not be having any events in the Hall over Christmas but that their offer was very much appreciated.

5) Gwenda mentioned that high speed broadband was supposed to go live in our area on 19th September. To check if it is available for your property, put the address into www.superfast-cymru.com

NEXT MEETING: AGM MONDAY 11TH JANUARY 2016 AT 7.30 PM, to be followed by a Committee Meeting.



A committee meeting was held on 17th August 2015

Present
Sue James, John James, Fran Rayner, Tony Brinsden, Jill Chatwin, Neville Ruff,  Ruth Webb, Andy Webb

Apologies
Roy James, Ruth Roberts

The minutes of the last meeting were read and confirmed.

Matters arising

100 Club – The balance in the 100 Club account is £623.91. The £25 cheque from the previous draw has not yet been cashed. The second draw for 2015/16 was carried out and the winners were:
1st prize, Mollie James (No.53) £25; 2nd prize Joshua Jones (No.76), £15; 3rd prize Andrew Mason (No.37), £10.

Village Newsletter and Website – Nothing to report. The deadline for the next Newsletter is mid-October.

Heat Conservation in the Main Hall and Kitchen Improvements – The new kitchen has now been installed apart from the plinth heater. Badgers Bowls will have their own cupboard as previously. When everything is finished, we will need to paint the kitchen walls. With regards to heat conservation, there are three cracks in the wall which needs to be insulated and these will have to be sealed before the insulation can go in. Sue and Jill will approach builders about doing this.

External and Internal Maintenance - The remaining internal paintwork will be finished when time permits. We also need to tidy up the car park area.

Old School Garden and Claypits – Alan Davies is very busy at the moment but, as soon as possible, Tony and he will clear the mud from the gateway to the Claypits and tip some hardcore in there. Sue thanked John for all his hard work at the Old School Garden and the Claypits. He has also put a new lock on the pedestrian gate to the Claypits. There are now two new picnic tables at the Claypits, courtesy of Amroth Community Council. As mentioned previously, it was agreed that we should sell the garden tools which had belonged to the Community Association. We will ask Ruth Roberts to put the strimmer/multi-tool for sale on Facebook.

Fun Day and Village Fête in Polly and Jo Raymond’s Field – Unfortunately, this had to be cancelled because of the very wet weather on the day. Polly is now in contact with the insurance company. Despite this, Polly and Jo managed to raise £915 from sponsorship, raffle ticket sales, a plant sale that they did in Kilgetty and a bric-a-brac stall at Carew Market. Thanks were expressed to both of them for all their hard work. Some of the stallholders and attraction providers wanted their money back but some did not. The original plan had been to donate 50% of the takings to the Welsh Air Ambulance, 25% to Tavernspite School and 25% to Llanteg Village Hall. In the circumstances, it was decided that Tavernspite School and Llanteg Village Hall should have £50 each and the rest should go to the Air Ambulance. We decided that our £50 should also go to the Air Ambulance.



Forthcoming Events

DIY BBQ - Monday 31st August, The Claypits, 5 pm onwards. Bring your own food, drink and BBQ. All are welcome.
Walk around Lawrenny – Saturday 7th November, 1 pm – more details later. Jill will contact the Saundersfoot Strollers and will advertise this on Facebook.
Performance by the Blackheart Duo folk singers in Amroth Parish Hall – This has been postponed until Saturday 12th December.

Correspondence

The five-yearly review of the Pembrokeshire County Council’s licensing policy for late night refreshments, public entertainment and alcohol sales is under way. People are invited to express their opinions on how this policy works before 21st September by contacting  licensing@pembrokeshire.co.uk.

Any Other Business

1) SignSpeed have replaced the information boards in the Hall car park and Old School Garden which were purchased in 2011 and were delaminating.
2) The PIR light outside the Hall keeps coming on when it should not do so. The electrician who installed it has checked it and thinks that this has been happening as a result of the warm air currents created by the exhaust from the boiler flue which is just below the light.
3) Now that the kitchen has been fitted and the new light has been put in the Computer Room, Sue will arrange for an electrical inspection to be done.
4) Andy met the Council representative regarding our public entertainment licence and Sue has received a letter of thanks, telling us that there are no problems with this.
5) Sue will contact Nick Stapleton about cleaning the carpet in the Main Hall.

NEXT MEETING: MONDAY 19TH OCTOBER 2015 AT 7.30 PM.




An open meeting was held on 8th July 2015.



An open meeting was held on 8th July 2015 to discuss the arrangements for the forthcoming Llanteg Charity Fun Day to be held on Sunday 26th July from 12-7 pm in Polly and Jo Raymond’s field, next to the Old School Garden. The proceeds will go primarily to the Welsh Air Ambulance, with donations also to Tavernspite Community Primary School and Llanteg Village Hall.

Present
Graham Pearson, Val Pearson, Sue James, Tony Brinsden, Polly Raymond, Jo Raymond, Val Beynon, Fran Rayner, Gwenda Jones, John James, Malcolm Rendell, Ruth Webb, Andy Webb

Apologies
Jill Chatwin, Neville Ruff

Sue welcomed everyone to the meeting and thanked them for offering to help with the Charity Fun Day. Polly then presented a plan of the site, showing provisional locations of the attractions, car parking etc.

The attractions will include about 20 stalls, circus and karate demonstrations and workshop, Battlefield Live laser targets, a dog display team, live music, two bouncy castles (one for smaller children and one for older ones), children’s rides, pony rides and many more activities. Stall holders/attraction providers have either paid £7 or will donate a percentage of their takings for the charity. There will be a PA system to tell people what is happening throughout the afternoon.

A range of refreshments will also be on sale, including pizzas, burgers and bacon rolls, ice cream, pancakes and hot and cold drinks. Straw bales will be in various places to sit on. Some of the attractions will be in the marquee and many stallholders will bring gazebos.

Polly handed round copies of the posters, programme and a list of the raffle prizes. Some posters have already been put up and others will be displayed in various locations. Raffle tickets are available for sale now and will also be sold on the gate. There will be no charge for entry.

First Aid – Polly and Jo have both just done a first aid course. The Air Ambulance trailer will be there on the day so it is hoped that there will also be a first aider with this. It is also hoped that the Air Ambulance will bring a dummy helicopter.

Helpers – Help will be needed with the following:
Displaying posters to advertise the event.
Selling raffle tickets in advance.
Putting up the marquee a few days beforehand.
Car parking, organised by Malcolm.
Buckets to collect donations.
Supervising the bouncy castle for the older children - the one for the younger children will be supervised by the provider.
Some stalls, e.g., tombola.
Someone to wear the Dylan the Dragon costume and someone else to lead him/her because it’s not easy to see out of it!

If anyone else is able to help in any way, please call 07792 497970 or email dippydoughnut@rocketmail.com

Gazebos  – Some of the stallholders will need gazebos. Can anybody lend one, please? We will need as many as possible. They can be collected on Saturday 25th or before, and delivered back on Monday.

NEXT MEETING: MONDAY 17TH AUGUST 2015 AT 7.30 PM.
This will be an ordinary meeting – new members will be very welcome.



A committee meeting was held on 20th May 2015.

Present
Sue James, Tony Brinsden, Polly Raymond, Neville Ruff, Ruth Roberts, Ruth Webb, Andy Webb

Apologies
Roy James, Jill Chatwin

The minutes of the last meeting were read and confirmed.

Matters arising

100 Club – We now have 52 members, the same number as last year. The first draw for 2015/16 was carried out and the winners were:
1st prize, Megan Brinsden (No.36) £25; 2nd prize Mr and Mrs Hinman (No.77), £15; 3rd prize Margaret Griffiths (No.73), £10.
Half of the takings for the 100 Club go in prize money each year and the other half goes to the Village Hall, so this leaves £318 from 2014/15 which has now been moved into the Village Hall account. This leaves £519.91 in the 100 Club account.

Village Newsletter and Website – This year, we have received £370 for Newsletter advertisements and this will more than cover the printing costs. Sue thanked Ruth Roberts on behalf of the committee for all her hard work in producing the Newsletter. It was agreed that the new Head Teacher of Stepaside School should be invited to contribute to future Newsletters.

Heat Conservation in the Main Hall and Kitchen Improvements – Sue has contacted Green Deal for a quote for cavity wall insulation in the Main Hall and is currently awaiting a date for them to come. She will contact Classic Kitchens, to come back and give us a revised quote to supply and fit the new kitchen. They originally quoted for the work in February 2013. In order not to disrupt the bowls teams who use the Hall we will try to get the kitchen improvements done in August.

External and Internal Maintenance - The remaining internal paintwork will be finished when time permits. We also need to tidy up the car park area.

Old School Garden and Claypits – A spring tidy-up for the Old School Garden was done on Saturday 18th April at 10 am. Alan Davies is very busy at the moment but, as soon as possible, Tony and he will clear the mud from the gateway to the Claypits and tip some hardcore in there. As mentioned in the minutes of the last meeting, it was agreed that we should sell the garden tools which belonged to the Community Association. Polly said that she would approach High Noon Garage to ask if they would be willing to give her any bedding plants at the end of their shelf life for the Old School Garden, rather than throw them away.

On Saturday 11th April Jill Chatwin organised a very enjoyable 5 mile guided walk round the Stackpole Estate which was led by Haydn Garlick, the Pembrokeshire Coast National Park ranger for that area. The weather was sunny, though breezy, and we saw early spring flowers, gulls on the cliffs preparing to nest, and were also lucky enough to see choughs and catch a glimpse of a peregrine falcon flying past.

Fun Day and Village Fête in Polly and Jo Raymond’s Field - Polly and Jo Raymond have done a tremendous amount of work and are continuing to make progress with arrangements for this. They have bought a small marquee and have sourced straw bales for seating. Polly is currently getting a licence to sell raffle tickets both before the event and on the day. Anyone who would like to help in any way, please contact Polly on 01834 831735 (email polly.raymond@rocketmail.com) or Jo on 07792497970 (email dippydoughnut@rocketmail.com). Requests for helpers will also be put in the local papers.

Computer Training – A new light will be needed for the Computer Room, which will be paid for by the course organiser, Diane Robinson. Sue will suggest to her that she puts a free-standing heater in there, rather than heat the whole hall for the time that she is teaching.

Electricity Contract – Roy researched prices from various companies and decided that SWALEC/SSE offered the best deal. We have now signed a two year contract with them.

Forthcoming Events

Possible walk around Lawrenny in September – more details later.

Correspondence

The Hall is zero-rated for this year (2015/16).

Any Other Business

1) The Peter Karrie concert held on 9th May in Amroth Parish Hall was a sell-out and very successful. A total of £645 was donated to a local charity (the Harriet Davies Trust). Sue, Andy and Ruth Webb had attended a meeting at Amroth Parish Hall before the concert at which we offered to sell tickets and help to publicise the event. Because Sue had referred Peter Karrie to them, Amroth Hall committee had kindly offered to give Llanteg Village Hall some of the proceeds but, since we had only offered to sell tickets and help to publicise the event, we felt that we should not accept any money.
2) Sue has spoken to SignSpeed about the information boards in the Hall car park and Old School Garden which were purchased in 2011 and are already delaminating. Apparently, the company had had a bad batch of product around that time so will replace these boards when they can.
3) The PIR light outside the Hall keeps coming on when it should not do so. Andy will contact the electrician who installed it.
4) An electrical inspection of the Hall is due. This will be done when the new light has been fitted in the Computer Room.
5) Jo Raymond has suggested that we could raise money for the Fun Day by having an event in the Hall, e.g., a plant sale.

NEXT MEETING: WEDNESDAY 8TH JULY 2015 AT 7.30 PM.

NB – THIS WILL BE AN OPEN MEETING TO INVITE HELPERS FOR THE FUN DAY TO COME ALONG.


A committee meeting was held on 25th March 2015.
Present
Sue James, Tony Brinsden, Polly Raymond, Jill Chatwin, Neville Ruff, Ruth Webb, Andy Webb
Apologies
Roy James, Ruth Roberts
The minutes of the last meeting were read and confirmed.
Matters arising
Correction to minutes for meeting held on 14th January 2015 – In the item on the fun day and fête to be held in Polly and Jo Raymond’s field, the following statement was incorrect: “Insurance for up to 500 people would cost £20 from Pembrokeshire County Council (PCC)”. This should have read: “Insurance for up to 500 people would cost £150, including cancellation due to the weather, and we would require a certificate from Pembrokeshire County Council at a cost of £20 to allow us to hold the event.”
100 Club – All cheques for the previous prize winners have been cashed. The final two (fifth and sixth) draws for 2014/15 were carried out and the winners were:
5th draw – 1st prize Mr and Mrs Hinman (No.77), £25; 2nd prize Joan Robinson (No.4), £15; 3rd prize Patrick Hayes (No.54), £10.
6th draw – 1st prize Graeme Jones (No.69), £35; 2nd prize Carol Mason (No.2), £20; 3rd prize Darran James (No.3), £13.
The prizes for the final draw of the year are higher than the others because we had more than 50 members for 2014/15. Half of the takings for the 100 Club goes in prize money each year and the other half goes to the Village Hall, so this leaves £318 to be moved into the Village Hall account.
About two thirds of the subscriptions to the 100 Club are on standing order. Andy and Sue will collect the others between them.
Village newsletter and website – All contributions for the Spring/Summer Newsletter should be sent to Ruth Roberts by mid-April.
Heat conservation in the Main Hall and kitchen improvements – Sue has tried to contact the company who gave the original quote for cavity wall insulation in the Main Hall but they appear to have gone out of business. Polly is going to obtain a quote from Green Deal for cavity wall insulation for her home and she will ask them about the possibility of doing the Hall. Jill will contact B&Q to see if they would be interested in doing it. A local builder might possibly do the job. In order not to disrupt the bowls teams who use the Hall we should try to get the kitchen improvements done in August because Llanteg Bowls do not use the Hall during that month and Badgers Bowls’ season does not start until 8th September.
External and internal maintenance - The remaining internal paintwork will be finished when time permits.
Old School Garden and Claypits – A spring tidy-up for the Old School Garden has been arranged for Saturday 18th April at 10 am. Alan Davies now has a little more time so Tony and he will clear the mud from the gateway to the Claypits and tip some hardcore in there.
Fun day and village fête in Polly and Jo Raymond’s fieldPolly and Jo Raymond have kindly offered their field next to the Old School Garden in which to hold a village charity fun day and fête on Sunday 26th July from 1-6 pm. Parking will be available on the field. It was agreed that the proceeds will be divided between the Welsh Air Ambulance (50%), Tavernspite School (25%), and Llanteg Village Hall (25%). Admission will be free. Buckets advertising the charities will be provided for donations. It was agreed that a stall should cost £7 and that other attractions and catering providers would be asked to donate 10% of their takings. Polly and Jo have already received money from sponsors in return for putting their logos on the programme and Brandon Tool Hire have agreed to provide toilets for free. They have donations and promises of raffle prizes from several organisations. There will also be a tombola. There will be lots of different activities including workshops, games and demonstrations for both children and adults, pony rides, various local stalls and live music. Refreshments will be available including teas, coffees, ice cream, pizza and a barbecue. It was decided that a full bar might cause problems but perhaps we might have just a Pimms bar instead. We will need to source a generator and a marquee. Several of the stall holders and attractions will not come unless they have a guarantee of cover if the weather is poor. Polly and Jo have arranged to have a sound system but we will also need to source some tables (including those from the Claypits and Old School Garden) plus straw bales to sit on. Advertising will be via the local papers, posters, Radio Pembrokeshire and Radio Carmarthenshire. A flyer will go out to advertise the fun day and to ask for anyone who has any further ideas or would like to help in any way to contact Polly on 01834 831735 (email polly.raymond@rocketmail.com) or Jo on 07792497970 (email dippydoughnut@rocketmail.com).
Forthcoming Events
Guided Walk in the Bosherston/Stackpole area. Haydn Garlick (the National Park Ranger for this area) will lead the walk on Saturday 11th April. Meet at 1 pm in the National Trust Car Park at Stackpole Quay for a 4.9 mile circular walk.
Correspondence
1) We have received a water bill.
2) PLANED have sent information about an event entitled “Echoes of the Past” for people who are interested in community heritage. This will be held in the Plas Hyfryd Hotel, Narberth on 14th April from 10 am to 3 pm and Llanteg has been invited to send a representative.
Any Other Business
1) Regarding the PCC review of discretionary rate relief, the questionnaire with comments went back directly to PCC and in response to an appeal from PAVS, both Sue and Andy sent their objections in.
2) A roadshow for Crossroads Care was held in the Hall on 18th March. This organisation provides help for carers. Professional care providers were at the road show and several people attended to find out what help is available.
3) Peter Karrie, who has starred in West End and Broad way musicals, contacted Sue with a view to hiring the Hall to put on a show with local singers and he would sing himself. He would have 60% of the takings but would pay for hiring the Hall. Given that we have no singing group in the village, Sue contacted Amroth Hall committee. There is a music teacher in Amroth and several singers, so Peter will be staging a show there on 9th May and tickets will cost £10. Because Sue referred Peter to them, Amroth Hall committee have kindly offered to give us some of the proceeds.
4) The information boards in the Hall car park and Old School Garden are delaminating and Sue will contact SignSpeed (the company who produced them) about this. They were purchased in 2011 with a grant from PAVS.
5) The light outside the Hall is often on during the day. Andy will contact the electrician who installed it.
6) The person who has been doing computer training in the Hall would like to rent the Computer Room. She would have her own insurance. It was agreed that her offer should be accepted but that, for legal reasons, any agreement should use the term “repeat hire” rather than “leasing”.
7) It was suggested that we sell some of the garden tools which were obtained for the Old School Garden via a grant. People tend to prefer to use their own power tools.
8) The electricity contract, which has been with SWALEC for the past two years, is due for renewal. We need to contact SWALEC by the end of May to tell them if we wish to renew the contract or not. Sue will ask Roy to research the best deal.

NEXT MEETING: WEDNESDAY 20TH MAY 2015 AT 8 PM

ANNUAL GENERAL MEETINGWEDNESDAY 14TH JANUARY 2015
Present
Roy James, Sue James, Polly Raymond, Jo Raymond, Neville Ruff, Jill Chatwin, Ruth Webb, Andy Webb
Apologies
Ruth Roberts, John James
Minutes of Previous AGM
These were read and confirmed.
Treasurer’s Report
Andy Webb presented his report and Statement of Accounts for the year ending 31stOctober 2014 and copies were handed round. Our operating position has changed little since last year, again with a very small surplus of income over expenditure (£19). However, both income and expenditure have fallen this year; income because there was no on-off payment from the Community Association (CA) merger and expenditure because last year we paid a substantial sum for exterior lighting. The underlying trend of increasing costs and reduced revenue has not changed but we have substantial reserves  which will keep us solvent for some years to come although it leaves us, like many village halls, vulnerable to unexpected expenses. Our hall hire income has fallen slightly without the regular custom of Hughes News, but hirings from occasional users have increased encouragingly, no doubt helped by our recent price increases. Cost increases have been limited except for our oil bill which we hope to limit to some extent next year with insulation in the long west wall and sustained oil prices.
Income – The total for the year was a 13% fall on last year, because there was no CA merger transfer. Hall hire is only £40 down on last year, the loss of Hughes News being mostly offset by more bookings from new and occasional users. However, a potential new regular user has pulled out because she could not get enough takers for her children’s activities. Llanteg Short Mat Bowls and Badgers Bowls have kept up their crucial support and spent very much the same as last year. Andy hopes that we can now rely on a regular contribution from 100 Club subscriptions, where we have signed up new members to replace the inevitable departures.
Expenditure – The total for the year was similar to last year. Last year included an electrical safety inspection and over £400 for external lighting so the reduction in costs this year was no surprise. Overall costs for most other items were similar to last year but oil was more than double because in 2012/13, we started the year with a full tank and ended with an empty one. The costs of several items (electricity, Newsletter printing, water rates and Performing Rights Society) showed reductions or only small increases, presumably as a reflection of the current low rate of inflation. Even if the oil price continues to fall, it will remain our biggest cost for some time to come.
Newsletter and Website – Ruth Roberts has again produced two editions of the very valuable Newsletter as well as maintaining the now extensive Llanteg Village website. Newsletter printing costs have stayed the same at £329 and advertising revenue has risen sharply to £340 so the Newsletter is now in profit as well as spreading news and information about Llanteg very effectively. Ruth continues to run these operations at very little cost, which compares very well with other village halls who have to spend more on more limited websites. As ever, many thanks go to Ruth for her ceaseless efforts.
100 Club – We now have 52 members, contributing £624 annually. The Club will end the year in March with £336 in the bank, having paid the prizes, so the final draw prizes for 2014/15 will be £35 (first prize), £20 (second prize) and £13 (third prize), with £318 to transfer to Hall funds.
Donations – Grateful thanks are due to Llanteg Short Mat Bowls and Badgers Bowls for their generous donation of £100, and belated thanks to Badgers Bowls whose members did most of the preparatory exterior hall work before its repainting. Thanks also go to Roy James and Roger Harries for their donations.
Chairman’s Report
Roy began by thanking everyone for attending the AGM. He expressed his appreciation for the enthusiasm and support from the committee members over the past year, all of which has ensured that our hall remains an important part of the community. He expressed his gratitude to our Treasurer, Andy Webb both for the clarity and thoroughness of his annual report and for the hard work that he has put into making the 100 Club such a success. Roy also thanked Susan for all the hard work that she does as Secretary on behalf of the Committee to ensure that things run smoothly, which often involves meeting people and resolving issues in the evenings and at weekends. In addition, he thanked Ruth Webb for her efficiency as the Minutes Secretary and Ruth Roberts, our Publicity Officer, for the work that she has put into the village website and Newsletter. Both the website and Newsletter remain very effective means of communicating within and beyond our community.
Our financial position remains stable and, provided we have no unforeseen costs, it will be very much business as usual in 2015. Roy said that he would have liked to have seen an increase in our income over expenditure but, again, 2014 has proved to be a financially difficult year. He expressed grateful thanks to our very loyal supporters, Llanteg and Badgers Short Mat Bowls Clubs and Llanteg History Society. He expressed appreciation to Llanteg Short Mat Bowls and Roger Harries for their generous donations and to Badgers Bowls Club for their work on the hall exterior painting project.
We presently have a grant application with Awards for All (Wales) to allow us to update the kitchen and insulate the cavity walls. If successful, then these improvements will benefit our customers and increase hall funds.
Thankfully, energy costs appear to be set to fall according to the pundits. Any reduction in these is a welcome relief after years of escalating energy costs.
With regard to the Old School Garden and the Claypits, Roy said that he would urge anyone who wishes to help with their upkeep to please contact the Secretary. The maintenance of these areas is labour intensive and time consuming so any help would be greatly appreciated.
He said that there are challenges ahead which will be not unlike those faced by our predecessors, but it is the determination of those who founded this hall that should remain our inspiration for the future.
Finally, Roy reiterated his thanks to all the Committee members for their support.
Election of Committee
The following Officers were elected:
Chairman – Roy James
Secretary – Sue James
Treasurer – Andy Webb
100 Club – Andy Webb
Ruth Roberts agreed to continue as Publicity Officer, running the village website and compiling the Newsletter.
Ruth Webb agreed to continue as Minutes Secretary.
All the existing members present agreed to stay on the Committee and Polly Raymond kindly volunteered to join and help in any way she can. Neville Ruff has agreed to continue to represent Badgers Short Mat Bowls Club. Sue will ask Llanteg Short Mat Bowls to nominate one of their members to represent them on the Committee. Those committee members who were not present will be asked if they wish to remain on it.
Matters Arising
1) Roy requested that we should have a Vice-Chairman who could take his place when he is working away.
2) There will be an invitation for new people to join the committee members in the next Newsletter.
This concluded the AGM
A committee meeting was held on 14th January 2015.
Present
Roy James, Sue James, Polly Raymond, Jo Raymond, Neville Ruff, Jill Chatwin, Ruth Webb, Andy Webb
Apologies
Ruth Roberts, John James
The minutes of the last meeting were read and confirmed.
Matters arising
100 Club The cheque for the third prize from the last (third) draw for 2014/15 has not yet been cashed. The fourth draw was done this evening and the prizewinners were:
1st prize Badgers Bowls (No. 32), £25; 2nd prize Sue James (No. 38), £15; 3rd prize Andy Webb (No. 44), £10.
Financial situation – The balance in the current account  includes the lottery grant that we have now received from Awards for All (Wales) to carry out our kitchen improvements and to insulate the long west wall in the Main Hall. Since the last meeting, we have paid out for bills including oil, the annual boiler contract and printing the Newsletter, and have received  income from hall hire and Newsletter advertisements.
Village newsletter and website – All contributions for the Spring/Summer Newsletter should be sent to Ruth Roberts by April.
Heat conservation in the Main Hall and kitchen improvements – We have now received a grant from Awards for All (Wales) so we can now install cavity wall insulation and improve the kitchen facilities. The terms of the grant require that the work should be finished and paid for by the end of October this year.
External and internal maintenance – The remaining internal paintwork will be finished when time permits.
Old School Garden and Claypits – A spring tidy-up will be arranged at the next meeting. It was suggested that we should plant poppies at the Claypits to commemorate World War I.
Fun day and village fête in Polly and Jo Raymond’s field
Polly and Jo Raymond have suggested holding a village charity fun day and fête on Sunday 26th July and have kindly offered their field next to the Old School Garden in which to do this. Parking will be available on the field. Insurance for up to 500 people would cost £20 from Pembrokeshire County Council (PCC). It was agreed that the proceeds will be divided between the Welsh Air Ambulance (50%), Tavernspite School (25%), and Llanteg Village Hall (25%). Admission will be free. Buckets advertising the charities will be provided for donations. It was suggested that a stall should cost £7 or that stallholders, other attractions and catering providers would be asked to donate 10% of their takings. No final decision on this was taken and this will be discussed again at the next meeting. Several local craftspeople have already expressed interest in having a stall. Other suggestions included a cake stall and car boot stalls. Attractions could include an inflatable slide, a large bouncy castle (cost £100), archery, face painting and pony rides. Battlefield Live could be invited to provide a laser range and the Whitland karate group is willing to do a demonstration to promote their group. Ideas for refreshments included pizzas from a wood-fired oven, a barbecue (we could ask Andrew Rees), teas, coffees and ice creams. Advertising will be via the local papers, posters and Radio Pembrokeshire. We will need to source tables, gazebos and, ideally, a marquee. A flyer will go out with the Spring/Summer Llanteg Newsletter to advertise the fun day and to ask for anyone who has any further ideas or would like to help in any way to contact Polly on 01834 831735 (email polly.raymond@rocketmail.com) or Jo on 07792497970 (emaildippydoughnut@rocketmail.com).
Remembrance Sunday Service – We would like to thank John Lewis-Tunster for leading the service in Llanteg Village Hall on Sunday 9th November. The collection raised £47 for the Royal British Legion and thanks go to all who donated so generously.
Forthcoming Events
Guided Walk in the Bosherston/Stackpole area. Haydn Garlick (the National Park Ranger for this area) is willing to lead one for us in the spring. Jill will contact him to suggest dates – more details later.
Correspondence
1) Sue has received a letter from PCC regarding a review of discretionary rate relief. Our stated rate liability for this year is £946. Up to now, the rates have been paid for by the Welsh Assembly Government (who have paid the larger share) and PCC. PCC are considering some changes to the rate relief which applies to registered charities,and have sent a questionaire to gather opinion.
2) Sue has been contacted by someone who wishes to run a roadshow for Crossroads Care in the Hall. This organisation provides help for carers. Professional care providers would be at the road show and carers in our area could come and talk to them and find out what help is available.
Any Other Business
1) Roy and Sue attended the January Police Community Support Officer surgery at the Regency Hall, Saundersfoot. Local thefts of gas bottles and lead from a shed were reported. People were also warned about telephone and internet scams which aim to trick people into believing that their bank accounts have been compromised.
2) All-Wales Truck and Transport Show advertisement – Andy has not had a reply from the organisers so has contacted the charity Tenovus for whom this show was raising funds.
NEXT MEETING: WEDNESDAY 25TH MARCH 2015 AT 8 PM