A committee meeting was held on 6th November
2013.
Present
Roy James, Sue James, John James, Neville Ruff, Ruth
Webb, Andy Webb
Apologies
Jill Chatwin, Malcolm Brewin, Ruth Roberts, Wendy
Jones
The minutes of the last meeting were read and
confirmed.
Matters arising
100 Club –The fourth
draw for 2013/14 was held at this evening’s meeting. The winners were: 1st
prize, No. 7 Graham and Rose Gammon (£25); 2nd prize, No. 88 Ruth
Roberts (£15); 3rd prize, No. 14 John Lewis-Tunster (£10). The
current balance in the 100 Club account is £551.91 because Andy has transferred
£300 from it into the Village Hall account.
Village Newsletter and Website – The Autumn/Winter
issue of the Newsletter is now with the printer. PLANED are running another
“Newsletter of the Year” competition. The closing date for this is 12th
November, so Ruth Roberts has entered a copy of our last Newsletter. The
results will be announced at the Pembrokeshire Community Forum Network meeting
at Llawhaden Community YFC and Community Hall on 21st November.
Heat Conservation in the Main Hall and Kitchen Improvements
We will fit heat deflecting foil behind the radiators
on the long outside wall of the Main Hall and will also obtain another quote
for insulation for that wall. We now have a quote from Davies Builders to
supply units for the kitchen, together with a plan. The total price for the
units plus a worktop would be £1150 + VAT. This does not include a sink and
taps, which would cost a further £100-150. Davies do not do fitting so we would
also have to pay for this. Some months ago, Classic Kitchens quoted £4357
including VAT to supply and fit kitchen units and a radiator. This did not
include plumbing. Howdens in Haverfordwest will also give us a quote. When all
the quotes are in, we will apply for a grant from Awards for All Wales to cover
both the insulation and the kitchen improvements.
External and Internal Maintenance – We are very
grateful to the Probation Service who have now finished painting the outside of
the Hall. We need to clean off some paint splashes from the uPVC window sills
and frames, and some repainting needs to be done inside the Hall. Badgers Bowls
have very kindly offered to help and we will arrange a date/s to do this in the
New Year.
Old School Garden and Claypits – Malcolm is very
busy so will be unable to come to the meetings but is very willing to continue
to help to maintain the Old School Garden and the Claypits. Roy, Andy and Sue
cleared a large area of brambles from the Old School Garden on 5th
October. Vehicles are using the area in front of the gate to the Claypits to
turn round. As a result, the ground there has been churned up and has become
very muddy, which will make access to the site difficult. John will try to
obtain some chippings to put down here to alleviate this problem.
Dylan Thomas’s Birthday Walk, Laugharne, Saturday 19th
October – The very heavy rain over lunch time had cleared by
the time we started the walk at 1.30 pm. The sun shone and the views over the
estuary from the path through the woods were superb. After our climb up through
the woods, we caught our breath whilst enjoying another panoramic view over
Laugharne, the estuary and the marshes before crossing some fields and looping
back down a lane towards our starting point in the car park next to the castle.
Thanks go to Jill Chatwin for organising this walk, which we all thoroughly
enjoyed.
Possible Daytime Courses in the Hall – There is an
item in the Autumn/Winter Newsletter, asking people if they would be are
interested in attending courses in the Hall, e.g., first aid, yoga, craft
courses. All such courses require a minimum number of participants in order to
run.
Forthcoming Events
1) Possible Christmas Show in
Llanteg Village Hall – Sue has contacted several groups of players about
the possibility of putting on a Christmas show in the Hall, but all were fully
booked. However, Clarbeston Road Players do shows at other times of the year,
so we will look at the possibility of having one in the spring.
2) Guided Walk in the Bosherston/Stackpole area, December/January – more details later.
Correspondence
1) The Woodland Trust are giving out 3000 packs of trees of different
sizes and these can be applied for on line. It was decided that we do not need
any more trees or hedging plants for the Old School Garden or the Claypits.
2) The Pembrokeshire Community Forum Network will be holding a forum
entitled “Creative Ways to Combat the Cuts” in Llawhaden YFC and Community Hall
on Thursday 21st November at 5.30 pm. Anyone wishing to attend should
contact Liz Cartwright at PLANED.
Any Other Business
1) It was agreed that the Committee should send a letter to
Pembrokeshire County Council to express our concern about the very poor condition
of the road between Llanteg Cross and Tavernspite, particularly the stretch
between Crunwere House and Peggy Roger’s Corner. This road is used by
considerable numbers of people every day and the poor drainage and the holes in
it need urgent attention. Individuals are also encouraged to contact the
Council about this.
2) It was suggested that we should consider increasing the Hall Hire
charges – these have remained the same since 2009. This will be discussed at
the next meeting.
3) The boiler service has been done.
4) Hughes News stopped delivering newspapers at the end of October.
Someone from Penally will now be delivering them and Sue will ask him if he
would like to use the Hall to sort them.
5) It was suggested that we should try to get the
Police Forum back to hold regular surgeries in the Hall.
6) The Police and Crime Commissioner has money
available for certain community projects.
7) A Remembrance Service will be held in the Hall at 10.45
am on Sunday 10th November.
NEXT MEETING: WEDNESDAY 15TH JANUARY 2014 AT 8 PM
A committee meeting was held on 25th September 2013.
Present
Roy James, Sue James, Jill Chatwin, John James, Tony
Brinsden, Malcolm Brewin, Ruth Webb, Andy Webb
Apologies
Neville Ruff, Ruth Roberts, Wendy Jones
The minutes of the last meeting were read and
confirmed.
Matters arising
100 Club –The second
draw for 2013/14 was held at the Ludchurch Show in Llanteg Village Hall on
Friday 2nd August and the winners were: 1st prize, No. 53
Mollie James (£25); 2nd prize, No. 37 Andrew Mason; 3rd
prize, No. 18 Wendy Jones. The third draw for 2013/14 was done at tonight’s
Village Hall Committee meeting and the winners were: 1st prize, No.
12 Sam James (£25); 2nd prize, No. 30, Jane Harries (£15); 3rd
prize, No. 71 Lowri Brinsden (£10). We have £886.91 in the 100 Club account and
Andy will transfer £300 into the Village Hall account.
Financial Situation – The balance in the current
account is now £1710.50. Now that Llanteg Community Association has merged with
the Village Hall Committee, the Community Association funds (£329.26) have been
transferred to the Village Hall current account.
Hall insurance – For the past three
years this has been with Allied Westminster and it expires on 30th
September. The premium for the third year (i.e., this last year) with Allied Westminster
was £776. If we agreed to renew for three years with this company, the premium
for the first year would be £784.03 and for a single year renewal would be
£822.84. In view of this, Andy has compared quotes from several companies and
the best one was from Aon-Allianz : £671.74 for one year. This company will
give the same cover as we have now but not including playground equipment,
since we no longer have any. The trustee indemnity insurance has also been
reduced from £500,000 to £250,000. However, Andy handed round a list of the
types of claims that have been made on this basis and it was felt that cover of
up to £250,000 would be entirely adequate for our needs. The cover for loss of
revenue has been reduced to £4,000. The excess with Aon-Allianz is £100 for
most things, compared with £250 with Allied Westminster. It was agreed that
Andy should insure the Hall with Aon-Allianz and Roy thanked him for
researching this.
Village Newsletter and Website – Please send all
contributions for the next Newsletter to Ruth Roberts by Tuesday 15th
October.
Heat Conservation in the Main Hall and Kitchen Improvements
We still have an expired quote of about £525 for
cavity wall insulation in the Main Hall. We hope to be able to obtain a grant
for both this and the proposed kitchen improvements. We still have not had the
quote from Mr Lewis for the kitchen improvements but Roy and Sue will obtain
quotes from Davies Builders, Wickes and Howdens and Jill will contact B&Q.
External and Internal Maintenance – The Probation
Service have painted the outside of the Hall on three Sundays. So far, they
have applied two coats to the wall facing the car park, one on the gable and
one on the back. They will be back again this coming Sunday. We will need to
tidy up after they have finished because there are paint smears and splashes on
the uPVC window sills and frames. Roy thanked Andy for organising this work.
Forthcoming Events
1) Dylan Thomas’s Birthday Walk, Laugharne, Saturday 19th October. Meet at 1.30 in the car park on the foreshore, next to the castle. This
walk is approximately 2 miles in length, with stiles and some steep sections.
2) Possible Christmas Show in
Llanteg Village Hall. Unfortunately, Mr Harvey of See Saw Productions is
unable to put on a Christmas show in December. Sue and Roy will contact Laurie
Dale of Dale’s Music in Tenby to see if he is able to do one.
3) Possible Guided Walk in Pembroke Dock, December – more details later.
Correspondence
1) PAVS membership – Andy will check to see if our subscription was
taken from our bank account on 1st August.
2) The boiler service is due and has been booked for October.
3) PRS for music had an on-line survey which Sue completed. She replied
that we use very little music but still had to pay £106.80 this year. If they
take notice of the survey results, maybe this will be reduced.
Any Other Business
1) The walk around Carew which was held on Saturday 13th July
was very enjoyable. This was one of the hottest days of the summer so we walked
slowly across to Milton, and from there along a fairly shaded path to Carew
Cheriton where we looked inside the lovely old church. The coolness and shade
were very welcome! On our way back to Carew, we visited the war graves and had
refreshments at the café next to the tidal mill. Thanks go to Jill Chatwin for
researching and organising this walk.
2) The BYO village barbecue at the Claypits on 31st August
was very successful and enjoyed by all who attended. The weather was kind to us
and this nice open but sheltered site proved to be an excellent venue for it. Thanks
go to John James and Malcolm Brewin for organising this event.
3) Maintenance for the Old School Garden and Claypits – The
Claypits site does not need much work at the moment but the Old School Garden
is very overgrown, especially with brambles. A working party to start to clear
these was arranged for Saturday 5th October at 10 am.
4) Possible daytime courses in the Hall - In order to raise additional
revenue, it was suggested that we could have some daytime courses in the Hall.
These could possibly include:
a) A First Aid course which the Red Cross
would do for free to participants.
b) STEP Community Courses (e.g., craft courses,
photography, line dancing), organised by Pembrokeshire
College.
c)
Computer courses.
It was suggested that we
should put a list of possible courses in the Newsletter to gauge the level of
interest.
5) Amroth Parish Hall will be putting up their hire charges by 20%
from 1st January 2014
NEXT MEETING: WEDNESDAY 6TH NOVEMBER 2013 AT 8 PM
A committee meeting was held on 8th July 2013.
Present
Roy James, Sue James, Ruth Webb, Andy Webb
Apologies
John James, Jill Chatwin, Ruth Roberts, Dilys
Jenkinson, Malcolm Brewin
The minutes of the last meeting were read and
confirmed.
Matters arising
100 Club – Since the last meeting, five more members have
joined the 100 Club, bringing the total membership to 52 for 2013/14. The
current balance in the 100 Club account is now £961.91. The first draw for 2013/14
took place at the quiz evening in Llanteg Village Hall on 18th May.
The winners were: 1st prize, No. 15 Ann Newman (£25); 2nd prize, No. 50
David Wilson (£15); 3rd prize, No. 3 Darren James (£10). The second draw for
2013/14 will be held at the Ludchurch Show in Llanteg Village Hall on Friday 2nd
August.
Financial Situation – We have received a donation of £100 from Badgers Bowls, and one of £50 towards
the cost of the improved outside lighting from RWE npower’s Aberthaw Power
Station. Our thanks go to both organisations for their generosity, which is
very much appreciated.
Village Newsletter and Website – The Spring/Summer
issue of the Newsletter was distributed in May and the website is running well.
Heat Conservation in the Main Hall
The broken blinds in the Main Hall have now been
replaced with three vertical ones.
Kitchen Improvements – We have not yet received the
quote from Mr Lewis. Sue will contact him about this.
External and Internal Maintenance –A group of
volunteers cleaned the walls, barge boards and guttering on Wednesday 22nd
May, so the Hall is now ready for the Probation Service to paint the outside.
Our thanks go to the members of Badgers Bowls who helped with this task.
Myfanwy Jenkins is no longer with the Probation Service and our contact there
is now Mark Walcock. He has looked at the exterior of the Hall with Myfanwy
Jenkins and now needs approval from his supervisor to take on the job of
repainting it. Andy has told him that we have now cleaned the outside of the
hall and that we have bought the paint. Mark will contact Andy to tell him what
equipment they will need and to give him a date on which they will be able to
start the work.
Possible Merger of Llanteg Community Association with the Village Hall
Committee – It was agreed at the last Llanteg Community
Association (CA) meeting that the merger between it and the Llanteg Village
Hall Committee should go ahead. Malcolm Brewin and John James agreed to attend Village
Hall Committee meetings when they can and, along with other members of the CA,
will continue to maintain the Old School Garden and the Claypits. Those present
at this evening’s Hall Committee meeting agreed that there was no need to have
a CA sub-committee.
Forthcoming Events
1) Walk around Carew, Saturday 13th
July. Just over 2 miles in length. Meet at picnic area car
park north of the castle (i.e., at the opposite side of the mill pond from the
castle) at 2 pm.
2) Dylan Thomas’s Birthday Walk, Laugharne, Saturday 28th
September. More details later.
3) Possible Christmas Show in
Llanteg Village Hall. Sue will contact Mr Harvey of See Saw Productions about
the possibility of them putting on a Christmas show in December.
4) Walk in Stackpole area. December – more
details later.
Correspondence
1) PAVS membership – PAVS has had a problem with its standing
order/direct debit system and will take our subscription from our bank account
on 1st August.
2) The electrical safety inspection for the Hall has been done. This included a check of all the electrics including the emergency
lighting and PAT testing.
3) The Pembrokeshire County Council licensing inspector, Geraint
Griffiths, has inspected the Hall and has sent a letter confirming that our
licenses, insurance etc. are up to date.
Any Other Business
1) Our contract for the supply of electricity is due for renewal and SWALEC
have again offered the best price.
2) The possibility of holding daytime courses in the Hall in order to
raise additional revenue will be discussed at the next meeting.
NEXT MEETING: WEDNESDAY 25TH SEPTEMBER 2013 AT 8 PM
A committee meeting was held on 14th May 2013.
Present
Sue James, Neville Ruff; Dilys Jenkinson, Ruth Webb, Andy Webb
Apologies
Roy James, Tony Brinsden, Jill Chatwin, Ruth Roberts
The minutes of the last meeting were read and confirmed.
Matters arising
100 Club
– John Lewis-Tunster has now handed all the paperwork to Andy. The Club
currently has 47 members, all of whom have paid for 2013/14, and the
current balance in the account is £949.91. The first draw for 2013/14
will be done at the quiz evening to be held in Llanteg Village Hall on
18th May.
Village Newsletter and Website –
The Spring/Summer issue of the Newsletter is now being distributed. The
printing cost for this was £164.26. The total income from
advertisements for the Newsletter for 2013 is £300.
Heat Conservation in the Main Hall
Sue
has spoken to a company in Newcastle Emlyn who have quoted £160 to
supply and fit three window blinds to replace the broken ones in the
Main Hall.
Outside Lighting
– Garwood Edwards, the electrician, has replaced the bulb in the new
PIR light outside the kitchen so it will not be triggered to come on
during daylight hours. He has fitted a more powerful light over the main
entrance to light the ramp, tidied up the wiring and has fitted an LED
PIR floodlight half way between this light and the kitchen one.
Kitchen Improvements
– We have two quotes for kitchen improvements, and may be able to
obtain a third. The new kitchen will have more storage space, a new sink
at standard worktop height and a source of heating. We hope to be able
to obtain a grant to pay for this. We will need to dispose of the
existing stainless steel units and Dilys suggested that George Jones of
Carew Metals might be interested in these.
External and Internal Maintenance
– The Probation Service have very kindly agreed to paint the outside of
the Hall for us, including the plinth. They use a tower rather than
ladders and, as this will not fit into the narrow space behind the back
of the Hall, they will not be able to paint the west-facing wall. We
have purchased the paint and must supply the brushes. We will have to
clean the barge boards and guttering before they begin and a group of
volunteers to do this will meet at the Hall on Wednesday 22nd May at 10 am. At a later date, we will get a working party together to touch up the damaged paint inside the Hall.
Possible Merger of Llanteg Community Association with the Village Hall Committee
–This was suggested by the Chairman of the Community Association, John
James, and has already been discussed at a meeting of the Community
Association. The interests of the two are compatible and the two
committees have several members in common. The constitution of the
Community Association states that, for the merger to occur, there would
have to be a two thirds majority of Community Association members in
favour. According to the constitution of the Village Hall Committee, a
straight majority of members in favour would be required. If the two
committees voted to merge, a meeting would be necessary to wind up the
Community Association and the funds of the Community Association would
be transferred to the Village Hall Committee, but in a separate bank
account. One option would then be to run the Community Association as a
sub-committee of the Village Hall Committee. The view of those present
at this Village Hall Committee meeting was that they would be happy for
the merger to go ahead.
Forthcoming Events
1) Llanteg Community Association Quiz Evening, Saturday 18th May at 7.30 pm in Llanteg Village Hall.
This will be hosted by John Lewis-Tunster and a light supper will be
provided. Bring your own alcoholic drinks if you wish. Teams of up to
four people, tickets £5 per person.
2) Walk around Carew, Saturday 13th July. More details later.
3) Possible Christmas Show in Llanteg Village Hall. Sue will contact Mr Harvey of See Saw Productions about the possibility of them putting on a Christmas show in December.
Correspondence
The bill for the PRS and PPL joint music licence is £106.80 for this year.
Any Other Business
1) The next electrical safety inspection of the Hall is now due and Sue will ask a couple of electricians to provide a quote.
2)
The current contract with Swalec for supplying electricity to the Hall
ends at the end of this month. Roy is comparing the charges from various
suppliers to ensure that we get the best price for the coming year.
3) The possibility of having a Strawberry Tea in the Hall next summer was suggested.
NEXT MEETING: MONDAY 8TH JULY 2013 AT 7.30 PM
ANNUAL GENERAL MEETING MONDAY 15TH APRIL 2013
Present
Roy James, Sue James, John Lewis-Tunster, Tony Brinsden, Neville Ruff; Ruth Webb, Andy Webb
Apologies
Jill Chatwin, Arwyn Owen, Ruth Roberts, Wendy Jones; Rod Bramhall, Dilys Jenkinson
Minutes of Previous AGM
These were read and confirmed.
Treasurer’s Report
Andy Webb presented his report and Statement of Accounts for the year ending 31st
October 2012 and copies were handed round. … However, expenditure has
risen sharply since last year and without £460 from fundraising, we
would have made an operating loss. Like many organisations, we are
facing an inexorable rise in costs and a steady decline in income. Our
reserves will cover us for some years to come, but any major unexpected
expense would change this picture.
Income
– The total for the year was £3683, a 5.7% decrease on last year; only
fundraising and the 100 Club income have risen. Hall hire, our main
source of income, generated £2615 compared with £2945 in 2010/11. All
our main users, except for Hughes News, have spent less than last year.
The 100 Club contribution was the usual £300, but the payment was not
made last year. Next year should see a double contribution to make up
for the missed payment.
Expenditure
– These costs have all risen, apart from maintenance, but this lower
figure merely reflects the fact that little maintenance was done and
more will be required next year. We need to improve our car park
lighting, get cavity wall insulation for the west wall of the Main Hall
and decorate inside and out. We have started looking at available grants
and other sources of help to cover these costs as much as possible.
Newsletter and Website
– Ruth Roberts has again produced two editions of the very valuable
newsletter as well as maintaining and improving the now extensive
Llanteg Village website. Advertising revenue has fallen slightly, from
£325 down to £265. Our website and newsletter spread information about
Llanteg very effectively and Ruth has done this at very low cost,
especially compared with what other village halls have had to spend on
much more limited sites. As ever, many thanks go to Ruth for her
ceaseless efforts.
100 Club – Andy thanked John Lewis-Tunster for running the valuable 100 Club and providing much-needed extra funds for the Hall.
Pembroke and District Male Voice Choir – We owe a huge vote of thanks to Pembroke and District Male Voice Choir who put on a 60th
anniversary concert in the Hall with no charge to us. This was very
well supported and the Hall was full to bursting, so ticket sales added
£360 to our funds.
Donations– We owe grateful thanks to Badgers Bowls, for their donation to the Carol Service expenses.
100 Club Report
John
reported that there were 48 paid-up members for the year 2012/13, most
of whom have paid by Standing Order. He said that, after ten years of
running the 100 Club, and twenty years on the Village Hall Committee,
his other commitments now mean that he no longer has the time to do
either of these and he resigned from the Committee. He will collect up
all the subscriptions for 2013/14 and will then hand over to Andy, who
agreed to take on the running of the 100 Club.
Chairman’s Report
Roy
began by thanking everyone for giving up their time to attend the AGM.
He thanked our Treasurer, Andy, for his thorough report and for his hard
work over the past year, and hoped that he would continue in this role.
He also expressed his appreciation for Andy’s help with Hall matters on
occasions when he was working away. Roy also thanked Sue for all the
hard work that she does as Secretary on behalf of the Committee to
ensure that things run smoothly. This often involves meeting people and
resolving issues in the evenings and at weekends. In addition, he
thanked Ruth Webb as the Minutes Secretary and Ruth Roberts, our
Publicity Officer, for all her fine work and good ideas, especially for
the work that she has put into the village website and newsletter which
are so valuable to the community. Roy then thanked John Lewis-Tunster,
who is retiring from both the running of the 100 Club and from the
Committee, for all his hard work on the 100 Club and for ensuring that
it continues to flourish in the current economic climate. He also
thanked John for all his efforts as a Committee member over the past
twenty years. On behalf of the Committee, Roy also thanked Malcolm
Thomas for resolving plumbing problems at the Hall, which he carried out
without monetary reward. This act of community spirit is very much
appreciated.
He
expressed concern about the fall in letting income and noted that, were
it not for our loyal supporters, Llanteg and Badgers Short Mat Bowls
Clubs, Llanteg History Society, Mothers’ Union, Snowdrops and Hughes
News, then we would simply not survive. The Hall income is no doubt due
to the economic climate and competition from other community halls. Roy
expressed his appreciation for all those who use the Hall for various
functions including funeral teas and the drop-in sessions with the local
police community support officer. On behalf of the committee, Roy
thanked all those who made donations to the hall, along with all those
who help in whatever way they can to make the hall function. The concert
by the Pembroke and District Male Voice Choir in March 2012 was very
well supported and we need to look for more such ways of raising funds,
because what small amount of capital we have invested will dwindle away
unless we adopt and develop other income streams. We must continue to
promote the use of the hall, within and outside the community, in order
to maintain the facilities that we provide here.
Energy
costs are, without doubt, set to rise again and, despite being a
charitable organisation, we still have to pay the market price for
energy, so we must be frugal with our energy use in the forthcoming
year. Our heating energy costs are of particular concern. We must try to
get heating oil as cheaply as possible and we intend to put cavity wall
insulation into the long west wall of the Main Hall, but the rest of
the building is already insulated to as high a standard as possible. The
orientation of the building precludes the use of solar panels. We can
never compete with an energy-efficient new-build hall which would have
the opportunity to tap into renewable energy and energy conservation
systems. It is very unsatisfactory that grants for improving energy
efficiency are available for domestic properties, whilst nothing exists
for community halls such as ours. Finally, Roy expressed his
appreciation to all the Committee members for all their enthusiasm and
for working together so well as a team over the past year.
Election of Committee
The following Officers were elected:
Chairman – Roy James
Secretary – Sue James
Treasurer – Andy Webb
100 Club – Andy Webb
Ruth Roberts agreed to continue as Publicity Officer, running the village website and compiling the Newsletter.
Ruth Webb agreed to continue as Minutes Secretary.
Apart
from John Lewis-Tunster, all the members present agreed to stay on the
Committee and Neville Ruff has agreed to continue to represent Badgers
Short Mat Bowls Club. The other committee members who were not present
will be asked if they wish to remain on it.
Matters Arising
Tony
Brinsden proposed a vote of thanks to the Committee members for all
their hard work over the years and Roy thanked him on behalf of the
Committee.
This concluded the AGM
A committee meeting was held on 15th April 2013.
Present
Roy James, Sue James, John Lewis-Tunster, Tony Brinsden, Neville Ruff; Ruth Webb, Andy Webb
Apologies
Jill Chatwin, Arwyn Owen, Ruth Roberts, Wendy Jones; Rod Bramhall, Dilys Jenkinson
The minutes of the last meeting were read and confirmed.
Matters arising
100 Club –The final three draws for 2012/13 was carried out and the winners were:
4th draw: 1st prize No. 81 Roy James (£25); 2nd prize No. 56 Ronnie Glanville (£15); 3rd prize No. 36 Megan Brinsden (£10).
5th draw: 1st prize No. 90 Badgers Bowls (£25); 2nd prize No. 69 Graeme Jones (£15); 3rd prize No. 81 Roy James (£10).
6th draw: 1st prize No. 46 Rebekah Chatwin (£25); 2nd prize No. 24 Jeanne Brewin (£15); 3rd prize No. 13 Audrey James (£10).
In
future, the 100 Club draws will be done at approximately two-monthly
intervals and, whenever possible, will be done at a Hall event.
Car Park Wall
1) A photograph of the new wall was taken on Saturday 17th
November 2012. Several committee members attended. Nigel Morgans was
unable to be there but his partner, Alison, very kindly came as his
representative.
2)
Roy will put a ‘No Exit’ sign inside the top entrance to the car park.
This will be an entrance only because the visibility on exit is very
poor. The lower entrance will continue to be used for traffic to come
both in and out.
3) We will source luminous strips for the edges of the gate posts to make them more visible to car park users at night.
Village Newsletter and Website –
The website is running well and Ruth Roberts is currently giving it a
‘spring clean’ and is checking all the links. Contributions are coming
in for the Spring/Summer Newsletter and Ruth expects that we should have
around £250 for advertisements for this year.
Grants Available for Improvements
– Awards for All Wales will give grants of up to £5000. Because our
savings are greater than twice our annual income, we would have to
provide some cash of our own or volunteer hours contribution. The
Pembrokeshire Impact Fund has now finished; the Welsh Assembly
Government has withdrawn the funding for this.
Heat Conservation in the Main Hall
Exenergy
quoted ……(inc. 5% VAT) for cavity wall insulation for the long outside
wall some months ago but getting another quote has proved problematical
because almost all the other companies deal only with domestic
insulation. PAVS have indicated that, under these circumstances, it may
be possible to obtain a grant on the basis of the one quote.
Outside Lighting
– Roy will investigate the possibility of a grant for the improved car
park lighting. It was reported that one of the bowlers had injured his
head on the PIR wall light outside the kitchen. Roy and Sue will contact
this gentleman and the light will be replaced as a matter of urgency.
We will also paint white strips on the edges of the steps up to the
kitchen so that they will be more easily visible at night.
Kitchen Improvements
– We have obtained two quotes for kitchen improvements which include
more storage space, a new sink at standard worktop height and a source
of heating. We hope to be able to obtain a grant to pay for these.
External and Internal Maintenance
– The Probation Service have very kindly agreed to paint the outside of
the Hall for us, including the plinth. They use a tower rather than
ladders and this may not fit into the narrow space behind the back of
the Hall, so they may not be able to paint that west-facing wall. We
must provide the paint and the brushes. They will also clean the
guttering. Neville said that Valero are sometimes able to provide
financial assistance to communities, including village halls and he will
provide Sue with an address so that she can contact the company. We
will get a working party together to touch up the damaged paint inside
the Hall.
Forthcoming Events
1) Llanteg Community Association Quiz Evening, Saturday 18th May at 7.30 pm in Llanteg Village Hall.
This will be hosted by John Lewis-Tunster and a light supper will be
provided. Bring your own alcoholic drinks if you wish. Teams of up to
four people, tickets £5 per person.
2) Walk around Carew, Saturday 13th July. More details later.
Because of our need to raise more money for the Hall, members were asked to think of some ideas for the next meeting.
Correspondence
1) The Hall is zero rated again for this year.
2)
The PRS and PPL joint music licence is now due for this year. They will
let us know how much we owe when they have seen our accounts.
Any Other Business
1) Thanks were expressed to Llanteg Short Mat Bowls Club for their very generous donation of £100.
2)
The next electrical safety inspection of the Hall is now due and Sue
will ask Peter Brace, who usually does this, to provide a quote.
3)
The Chairman of Llanteg Community Association has suggested the
possibility of amalgamating this with the Village Hall Committee. This
will be discussed at the next meeting. We can assure all the Hall users
that, if this merger did go ahead, they would not be affected in any
way.
4)
It was suggested that we should ask the Police for a donation for the
use of the Hall for the bimonthly Police Community Support Officer
drop-in sessions.
NEXT MEETING: TUESDAY 14TH MAY 2013 AT 7.30 PM
