Meeting held on 5th December 2008
Church closure – An application to close the Church has been made but is currently on hold because of the change of Bishop. All the Church items which are being stored in the Hall are the property of the Church in Wales. Decisions will have to be made as to which items should remain here and which should be given to other churches.
100 Club – The results of the most recent draws will be given at the next meeting.
Village Website – Ruth Roberts has paid £57.18 for the website to be hosted, which includes payment for the domain for three years and the site for two years.
Internet – This is working well. At some point, we will need to dispose of the old computers which are no longer used/usable.
Car Park Fence – Much of this needs to be replaced. It was agreed that we should probably have a lower fence in order to improve visibility on to the A477 from both entrances to the Hall car park and from the access road to The Downs and Hillcrest. It was suggested that Amroth Community Council be approached about the possibility of help to fund the work. Madeline agreed to raise this at the next Community Council meeting.
Kitchen Alterations – Sue is currently waiting for the revised quotations. In the meantime, she will apply to the Pembrokeshire Impact Fund for a grant.
Financial Situation – Wendy Jones was unable to attend this meeting but all the figures will be available for the AGM.
60th Anniversary of the Village Hall – Roy James thanked everyone who was involved in making this a very successful event which was enjoyed by all the many people who came.
Village Newsletter – It was agreed that two issues per year is enough, given the work load involved in producing it and that Ruth Roberts also puts lots of information in the papers and on to the website. We are grateful to Amroth Community Council for contributing £100 towards the cost of producing the Newsletter.
Forthcoming events in the Hall
Carol Service –Sunday 7th December, 3 pm. This will have the same format as last year and will be led by Rev. Sarah Geach. Kevin Phelps and the children of Tavernspite School have been invited to attend and information has also been sent to Stepaside School. Tea, coffee and mince pies will be served afterwards.
Senior Citizens’ Party – Saturday 13th December, 3 pm. We will set up the Hall on Saturday morning (10 am).
Entertainment: Versatile Duo will provide musical entertainment and Roy Deverell and John will do the Bingo together. Ruth Roberts has done the cards and Bingo tickets. Donations of raffle prizes will be welcome.
Lifts: John will give a lift to anyone who needs one.
Craft Classes – Tuesdays, 10-12 noon and 1-3 pm. These free classes have been organised by Mabel Roach through Pembrokeshire College and have been very well attended. They will continue after Christmas. The organisers pay £20/day for hiring the Hall and Sue will write a letter of thanks.
Community IT Learning –We have now had our three-year allocation of computer classes so they have finished for the time being. They may resume in a year or two’s time if new people want to do them.
Drop-Ins –These have not been very well attended of late, so it was decided to wait until the spring before holding any more.
Llanteg Short Mat Bowls Club – They have complained that the water in the Hall often has a “chemical” taste; other people have also mentioned this in the past. Roy James will ask Dŵr Cymru to investigate.
Summerhill’s New Parish Hall – This is nearing completion and will be known as Amroth Parish Hall. It will be officially opened in January or February 2009.
Amroth’s Newsletter – The first issue of their Newsletter has now been distributed.
Meeting held on 28th April 2008
The telephone line is now connected to the computer room (for our B.T.Computer) but we still have to apply for internet boardband.The committee was re-elected but John Lewis-Tunster resigned as Vice-Chairman as he thought it may also be a conflict of interest with him also being Church Secretary.
The election of another Vice-Chairman was deferred till our next meeting.
Wendy Jones was thanked for her excellent book-keeping, Ruth Webb for her Minute taking and Sue James for her very time-consuming job of Secretary. Votes of thanks were given to both Wendy Jackson (for her years of work as Newsletter Compiler) and to John Lewis-Tunster for his Vice-Chairman duties.
It was suggested that as St David's Day 2008 falls on a Saturday we may organise an event in the Hall - possibly a Cawl Lunch.
We will also be discussing our 60th Anniversay 2008 at a later meeting.
Sue handed out the Winter Newsletters for delivery.
100 Club – 47 people have renewed their membership from last year and there are 10 new members. The next draw will be either at the Drop-In on 2nd May or at the History Society meeting on 19th May. The prizes will remain at £25, £15 and £10 for the first two draws at least. The proceeds of the 100 Club for the year 2007/08 were divided 50/50 between prize money and the Village Hall. As a result, £278 has been paid into the Hall account.
Village Website –So far, the website has had about 11,000 hits. Jonathan Roberts is giving up his website so in July, our website will be hosted on to a different site. This will cost about £18. Ruth Roberts has found a way to put the Village Newsletter on the website and intends to have the latest two issues on there at any one time.
Car Park Fence – This was put up by the Trunk Roads Agency because they had purchased part of the land. However, maintenance of the fence is the responsibility of the Hall.
Kitchen Alterations – Suggested a modified kitchen layout. The existing door from the main room into the kitchen could be moved further down in the direction of the stage. This would make the serving hatch smaller but it would prevent this door from clashing with the new one coming into the kitchen from the corridor, and would also give us more working space in the kitchen. It was agreed that this modified design would be a big improvement. We need to have three quotations for any work done in the Hall.
Kitchen units would be more hygienic and more convenient to use than the metal cabinets which are in the kitchen at present. The cost of new units will be included when we apply for a grant towards the kitchen improvements. Sue will obtain information about possible grants from PAVS and from the Awards for All Scheme. Tony will contact the Regeneration Unit in Pembrokeshire County Council to see if they can help.
Financial Situation –. £110 has been received for Newsletter advertisements, with £15 still to come.
60th Anniversary of the Village Hall – it was decided that the barbecue should be held from 6-9 pm on Sunday 8th June.
Tickets – The design was decided upon. Tickets will cost £2 per head (all ages) and will include one burger or hot dog etc, together with salads, sweets, tea and coffee. Tickets will be sold in advance to give us an idea of the numbers, and will be taken round with the Newsletters.
Raffle – Ruth Roberts has a copy of the original raffle prize list from the opening party held at the Hall in 1948, and these ideas will be used as a basis for our raffle.
Ruth will put up a display in the Hall of 1940s advertisements, ration books etc.
Village Newsletter – This is now finished and will be taken to the printers on 2nd May after the name of our newly elected County Councillor has been added.
Polling Station in the Hall – All the equipment has been delivered for the elections on 1st May. The Council will pay £60 for hiring the Hall for the day and will pay Sue £24.91 to open the Hall early in the morning and to close it after voting has finished at 10 pm.
Letter received from Llanteg Short Mats Bowls Club – This referred to Hall booking arrangements which were discussed at the Village Hall Committee meeting on 28th January and which were listed in the minutes of that meeting.
Meeting held on 3rd March 2008
Church closure – A few more questionnaires have been handed in. Further discussions will be held between the Parochial Church Council (PCC) and the Reverend Geach at the Annual General Meeting of the PCC and the PCC meeting.100 Club – The 100 Club account currently stands at £322. Before the final draw for the year 2007/08 is held, John will check with Wendy Jones, the Treasurer, as to how much money can go into it.
Village Website –This is working really well and has had 9,700 hits so far. Ruth Roberts is currently working out a way to put all the photographs from the Graveyard Survey on to the website so that people can use them to research their family histories.
Internet/BT Telephone Line – John has received 45 e-mails since the e-mail address was set up for Hall business. Sue and Roy James have kindly donated a wireless router to enable more than one person to use the internet at any one time. John will try to set this up. Ruth Roberts has put details on the website explaining how people can arrange to use the Hall computer.
Car Park Fence – Pembrokeshire County Council have said that this a Trunk Roads responsibility and the Council is currently chasing up the appropriate department.
Kitchen Alterations – Sue will contact PAVS about the possibility of getting a grant towards the cost of this work. The alterations would improve the Hall amenities by allowing direct access to the kitchen from all rooms in the Hall.
60th Anniversary of the Village Hall – Sue has contacted Andrew Rees about doing a barbecue for this. We would need to sell tickets for this to give us an idea of the number of people likely to be there. The price of the tickets has yet to be decided.
Village Newsletter – Ruth Roberts intends to produce two Newsletters per year, one in mid-May and one in mid-November. The cut-off dates for contributions would be mid-April and mid-October.
Friday Afternoon Drop-In – The session held on 8th February was very well-attended – 18 people spent a very enjoyable afternoon.
Community Newsletter Workshop – Planed has been asked to do this workshop because Amroth are starting up a Community Newsletter. It will be held on Monday 14th April.
Because Summerhill Parish Hall is being refurbished, Llanteg Village Hall is to be used as a Polling Station for the County Council and Community Council elections to be held on Thursday 1st May.
Community Council Meetings – Val Rushton (Lighter Life) has agreed that, after May, she will not hold any classes on the Thursday nights on which the Community Council hold their meetings.
Meeting held on 28th January 2008
B.T.Conmputer - Members were pleased that the B.T. computer was finally on-line and available for people to use. This would be free for this year as it was covered by the grant - but would be reviewed afterwards.Church Questionnaires - there seemed to have been a very poor reponse to all the questionnaires sent out with the last Village Newsletter.
Hall Fence - the state and position of the fence was discussed.
60th Anniversay - the actual date of the Hall opening was 14th January 1948 but members felt it was more appropriate to hold a celebration during the summer months - possibly a B.B.Q. with a 'Through The Ages' disco.
Village Newsletter – The next one will probably be distributed in May. Perhaps recipients who have an e-mail address would be prepared to receive theirs by e-mail.
Senior Citizens’ Christmas Party – This was held on 8th December and was a success as always. It was well-organised, well-attended and enjoyed by all. It was good to see some new people there who had not come before.
Sue read out a letter from Audrey and Ronnie Glanville in which they thanked us all for the party in the Hall and for providing transport.
Friday Afternoon Drop-In – The first session, held on 11th January, was attended by 10 people who enjoyed it very much. The next one will be on 8th February and hopefully, more people will come next time. The March Drop-In will be on 7th March and because it falls near St David’s Day, it was suggested that we could serve cawl.
A.G.M. - 19th November 2007
The telephone line is now connected to the computer room (for our B.T.Computer) but we still have to apply for internet boardband.
The committee was re-elected but John Lewis-Tunster resigned as Vice-Chairman as he thought it may also be a conflict of interest with him also being Church Secretary.
The election of another Vice-Chairman was deferred till our next meeting.
Wendy Jones was thanked for her excellent book-keeping, Ruth Webb for her Minute taking and Sue James for her very time-consuming job of Secretary. Votes of thanks were given to both Wendy Jackson (for her years of work as Newsletter Compiler) and to John Lewis-Tunster for his Vice-Chairman duties.
It was suggested that as St David's Day 2008 falls on a Saturday we may organise an event in the Hall - possibly a Cawl Lunch.
We will also be discussing our 60th Anniversay 2008 at a later meeting.
Sue handed out the Winter Newsletters for delivery.
