Llanteg Village Hall

Meetings 2012

2012-01-30T08:57:00.000-08:00

A committee meeting was held on 25th January 2012.

Present
Sue James, Jill Chatwin, John Lewis-Tunster, Ruth Webb, Andy Webb

Apologies
Ruth Roberts, Roy James, Dilys Jenkinson

The minutes of the last meeting were read and confirmed.

Matters arising
100 Club – The 100 Club account contains £560.91. All cheques for the third draw for 2011/12 (5th October 2011) have been paid. The fourth and fifth draws were carried out and the winning numbers were:

Fourth draw: 1st prize £25 (No. 81), Roy James; 2nd prize £15 (No. 36), Megan Brinsden; 3rd prize £10 (No. 43), Winifred Tunster.

Fifth draw: 1st prize £25 (No. 59), Graham and Jean Mortimer; 2nd prize £15 (No. 69), Graeme Jones; 3rd prize £10 (No. 4), Joan Robinson.

Car Park Fence – Roy and Alan Davies will do the repairs to the new wall as soon as their work schedules and the weather permit. The past few weeks have been too wet for the pointing to dry.

Village Newsletter – Contributions for the next Newsletter should reach Ruth Roberts by 15th April 2012 (the weekend after Easter).
Our subscription for the website will need to be renewed from 2nd July. The cost of a further two-year subscription will be £40.23 (including VAT) and we will also have to pay domain renewal fees. Ruth Roberts thinks that it may cost £8.50 for two years for the domain name but will check this figure. On this basis, the website would cost about the same as for the past two years (i.e., just over £2 per month).

Murder Mystery – On Saturday 19th November, SeeSaw Productions presented a very entertaining play set in the Elizabethan era and we provided a light buffet supper. The event was thoroughly enjoyed by the 30 people who attended and we made a profit of £100. We hope to have another one in November of this year.

Community Carol Service – This was held on Sunday 4th December and was attended by 47 people. Light refreshments were provided. Special thanks for the success of this event go to John James (Chairman of Llanteg Community Association) and to Kevin Phelps (Headteacher of Tavernspite School) for organising it. Our thanks also go to the children of Tavernspite School who took part in the service, to Joyce Lewis for accompanying the carols and to Audrey James for her lovely solo.

Advertising Hall Events - Llanteg Garage have very kindly said that we may put posters to advertise Hall events on the wall next to the door into the shop. They have also displayed posters for previous events on the door itself.

Heat Conservation in the Main Hall –
1) Sue has ordered some foil which has clips on it so that it can be hooked on to the radiator mounts and will hang behind the radiators in the Main Hall and reflect the heat back.
2) At the suggestion of the Badgers Short Mat Bowls team, we will put up a second curtain rail so that the curtains can be transferred on to this and can be drawn against the stage to reduce draughts.

Outside Lighting – It was decided that we need to replace the PIR light outside the kitchen with a more up-to-date appliance, and that we need two PIR lights to illuminate the main entrance: one to shine down the ramp and the other to light the bottom of the ramp and the car park. This would make it much easier and safer both for people coming to open up the Hall and for those who were locking up when leaving. Andy has done some calculations on the possible energy consumption of such lights and he and Sue will arrange to meet the electrician (Peter Brace) at the Hall to discuss our requirements.

External and Internal Maintenance –
1) The Badgers have kindly replaced the broken lock on the door between the Main Hall and the kitchen.
2) John brought samples of fire retardant vertical blind fabric (from Salter’s in Haverfordwest) to replace the broken roller blinds in the Main Hall. These would cost £75/window (total £225) and John would fit them at a cost of £10/window (including fittings).
3) We still have matching paint to patch in the areas in the Main Hall where it has become scuffed or is starting to peel off.
4) The carpet in the Main Hall needs cleaning again. Sue has contacted Nick Stapleton (who cleaned it before) about an estimate for doing this. Andy will check to see how much he charged last time.

Forthcoming Events
1) Walk Leader Training Course, Saturday February 4th and Saturday February 11th, 1.30-4.30 pm. Paul Morris, who is involved with the Steps2Health project, will be running a course in Llanteg Village Hall to train people to lead walks. This has been arranged by the Llanteg Community Association and will involve both indoor and outdoor work. For further information, please contact Jill Chatwin (llantegcat7@gmail.com)
2) Guided Walk, February 2012 (date to be arranged). This will be organised by Llanteg Community Association. It is hoped that Kiri Howell (National Park Community Ranger) or another member of the National Park team, will lead a walk from Bosherston. More details later.
3) Pembroke Male Voice Choir – Sunday 11th March, 8 pm in Llanteg Village Hall. Tickets £5 for adults and £3 for under-sixteens. Tea and biscuits will be provided. Ruth Roberts will be asked if she would do posters and tickets for this.
4) Show in the Village Hall – Saturday 19th or Saturday 26th May (date to be confirmed). John Lewis-Tunster and Henry Lewis will present a 1940s style show with music, songs and sketches. More details later.
5) Quiz – Saturday 15th September, 7.30 pm in Llanteg Village Hall. The quiz master will be John Lewis-Tunster. A light supper will be provided and please bring your own alcoholic drinks if you wish. More details later.

Correspondence
None

Any Other Business
1) Roy has prepared some ‘Exit’ signs and a ‘Fire Assembly Point’ sign for the car park.
2) It was agreed that we should have a specified rate for hiring the Hall for weddings, and that we should consider having a higher set of hall hire fees for non-regular users from outside the village area.

NEXT MEETING: WEDNESDAY 29TH FEBRUARY 2012 AT 8 PM

Meetings 2011

2011-02-02T02:25:00.000-08:00

A committee meeting was held on 10th November 2011

Present

Sue James, Tony Brinsden, Dilys Jenkinson, Ruth Webb, Andy Webb, Jill Chatwin

Apologies

Ruth Roberts, Roy James, Rod Bramhall, John Lewis-Tunster

The minutes of the last meeting were read and confirmed.

Matters arising

100 Club – All subscriptions for 2011/12 have now been received. The next draw will be held at the Carol Service on 4th December.

Car park fence – Roy and Alan Davies will do the repairs to the new wall as soon as their work schedules and the weather permit.

Village Newsletter – The Newsletters were handed out to members to be distributed.

Committee Room Blinds – John has been paid for buying and fitting these in the Committee Room.

Forthcoming Events
1) Murder Mystery – Saturday 19th November, 7.30 pm. Tickets £6 each. SeeSaw Productions will present a play set in the Elizabethan era. We will provide a light buffet supper but please bring your own drinks. Sue asked committee members to let her know how many tickets they have sold.
2) Community Carol Service – Sunday 4th December, 3 pm. Hot drinks, squash, mince pies and biscuits will be provided.
3) Pembroke Male Voice Choir – Sunday 11th March 2012 at 8 pm.
4) Show in the Village Hall – The 1940s style show with music, songs and sketches (to be presented by John Lewis-Tunster and Henry Lewis) has now been postponed until after Easter next year. More details later.

Correspondence

To date, we have paid the Performing Right Society (PRS) for a licence to play music. PRS acts for, and on behalf of, songwriters, composers and music publishers. The law has now been changed so that community buildings playing recorded music are now also required to hold a PPL licence. PPL licenses the public performance of recorded music on behalf of record companies and performers. PRS for Music will act as an agent for PPL, issuing a joint licence which grants permission from both organisations to play recorded music and from PRS for Music to host live music. As a result, the cost of our annual licence this year will be doubled (from £42 to £84).

Any Other Business

1) An A-board to advertise Hall events would cost £80-£180 (depending on the size) + VAT and carriage. It was agreed that this would be too expensive. A possible alternative would be a removeable sign suspended from a gibbet by the wall outside the Hall. It was also suggested that perhaps the garage would let us display adverts for Hall events near the door into the shop because lots of people would be likely to see them there. Sue will ask them about this.

2) Rolls of aluminium foil (£7 for 2.5 sq.m), suitable for putting behind the radiators in the Main Hall to reflect the heat into the room, are available from B&Q.

3) Peter Brace has suggested that the most economical type of outside lighting for the ramp up to the main entrance would be one which is switched on from the inside. However, it was felt that we need some sort of PIR light to illuminate the access ramp both for people coming to open up the Hall and for those who were locking up when leaving.

4) John’s estimate for various aspects of external maintenance which need to be done at some point was discussed. These include cleaning all the plastic (fascia boards, gutters etc), repainting lines in the car park and repainting the dark green round the base of the walls. In view of the current state of our funds, it was felt that much of this could be done using our own volunteer labour.

5) Fire safety – Andy will display the emergency evacuation plans and instructions at various points in the Hall and will remove the out of date notice from the entrance

NEXT MEETING: WEDNESDAY 25TH JANUARY 2012 AT 8 PM

A committee meeting was held on 5th October 2011.
Present

Sue James, Tony Brinsden, John Lewis-Tunster, Neville Ruff, Ruth Webb, Andy Webb and Len and Hilary Harvey (SeeSaw Productions)

Apologies

Ruth Roberts, Jill Chatwin, Roy James, Arwyn Owen, Mollie James, Wendy Jones

The minutes of the last meeting were read and confirmed.

Matters arising

100 Club – We have 51 members this year and John has provided Andy with a list of these. The third draw for 2011/12 was carried out and the winning numbers were: 1st prize £25 (No. 45), Owen Brinsden; 2nd prize £15 (No. 38), Sue James; 3rd prize £10 (No. 3), Darran James.

Car park fence – The damage to the pillar on the new wall next to the lower entrance to the car park has not yet been repaired but it is hoped that Alan Davies will do this in a fortnight’s time. In the meantime, John has put bollards there to prevent any further problems. Alison Ebsworth (PLANED) would like some photographs of the old fence and of the new wall. Andy will contact her when the wall has been repaired and Nigel Morgans has agreed to be photographed alongside it when this has been done. Andy has written to Alison to thank PLANED for the grant, saying how much the wall and information board have improved the appearance of the Hall, and how much Hall users have benefited from the modified access to the kitchen. We have now paid the invoice for our share of the cost of the work (which is 10% of the total). The ‘No Exit’ sign for the inside of the upper entrance to the car park and the “No Entry” sign for the lower entrance will be installed at a later date.

Financial situation – Andy has opened a Community Savings Account with HSBC. Two payments have been paid directly into our current account by Pembrokeshire County Council for hiring the Hall for Good Neighbour Scheme meetings. A new Certificate of Employer’s Liability has been received from our insurer and will be displayed in the Hall.

Village Newsletter – Ruth Roberts would like to receive any contributions for the next Newsletter by 15th October so that it can be distributed by mid-November.

Committee Room Blinds – John has fitted these inside the recesses of the windows and it was agreed that they were a great improvement on the old ones.
Fundraising

1) Folk duo Blackheart – The performance on 24th August was, unfortunately, not very well attended but those who did come had a thoroughly enjoyable evening and were entertained by two very talented musicians.

2) Quiz and Bingo Evening - This has been postponed until sometime next year, possibly February. More details later.

3) Show in the Village Hall – The 1940s style show with music, songs and sketches (to be presented by John Lewis-Tunster and Henry Lewis) has now been postponed until after Easter next year. More details later.
Forthcoming Events

1) Murder Mystery – Saturday 19th November, 7.30 pm. Tickets £6 each. SeeSaw Productions will present a play set in the Elizabethan era. We will provide a light buffet supper but please bring your own drinks.

5) Pembroke Male Voice Choir – Sunday 11th March 2012 (provisional date) at 8 pm.

Correspondence

None

Any Other Business

1) It was agreed that we need an A-board which could be put outside the Hall in order to advertise Hall events. Alternatively, it was suggested that perhaps the garage would let us put one on their forecourt because lots of people would be likely to see it there. Sue will ask them about this.

2) Before the cold weather starts in earnest, we will need to install aluminium panels behind the radiators in the Main Hall to reflect the heat into the room, and we need better window coverings there to help with insulation.

3) The Badgers Short Mat Bowls group have very kindly put an advertisement in the Pembrokeshire Short Mat Bowls Association Fixture List, recommending Llanteg Village Hall for functions “at fair prices”.

4) The lighting on the outside of the Hall needs to be improved, particularly over the access ramp. We will ask Peter Brace’s advice as to the best way of doing this.

5) John submitted an estimate for various aspects of external maintenance which need to be done at some point. These include cleaning all the plastic (fascia boards, gutters etc), repainting lines in the car park and repainting the dark green round the base of the walls. This will be discussed at the next meeting.

A committee meeting was held on 10th August 2011.

Present
Sue James, Roy James, Tony Brinsden, Arwyn Owen, John Lewis-Tunster, Neville Ruff, Ruth Webb, Andy WebbApologies

Ruth Roberts, Jill Chatwin

The minutes of the last meeting were read and confirmed.

Matters arising

100 Club –The second draw for 2011/12 was carried out. The winning numbers were: 1st prize £25 (No. 88), Ruth Roberts; 2nd prize £15 (No. 3), Darren James; 3rd prize £10 (No. 77), Mr and Mrs Hinman. The balance in the 100 Club account is £492.91.

Car park fence – Sue will write to Nigel Morgans to thank him for his excellent work in building the new wall and improving the access to the kitchen. PLANED has now sent us the invoice for our share of the cost of the work (10% of the total cost).No-one has admitted to damaging the pillar on the new wall next to the lower entrance to the car park. Nigel Morgans has sent two quotes for repairing it, both of which include putting a reinforcing bar inside the structure. One is to restore as original; the other is to increase the height of the pillar to one metre (which has been approved by Roger Williams of the Trunk Roads Agency) in order to make it more visible to people when driving out of the car park. The cost of repairs would not exceed the excess on our insurance premium so we will have to pay for them out of Hall funds. Roy will get a ‘No Exit’ sign to put inside the upper entrance to the car park and may possibly get a “No Entry” sign for the lower entrance which would make the presence of the pillar even more obvious to drivers leaving the car park.

Financial situation –There are two possible HSBC savings accounts that would be suitable for us. One is a Community Savings Account, which pays 0.05% interest and which could be operated via the internet. The other is a High Interest Deposit Bond which has different interest rates, depending on whether the money is left in there for three months (0.4%), six months, one year or two years (1.15%). Money can only be withdrawn at the end of the chosen term or a breakage fee of £100 or £200 is charged (depending on the length of the chosen term). It was agreed that we should opt for the Community Savings Account because we would be able to access our money immediately in an emergency and the High Interest Deposit Account would not earn much more interest for us.
Village Newsletter – Nothing to report.

Fire Safety Risk Assessment and Hall Electrics –The fire assembly point will be at the far end of the car park, furthest away from the Hall and Roy will get a sign for this. The evacuation procedures will be incorporated into the hirer’s rental agreement so that they will have the information before they use the Hall. Andy has bought a book in which to record our safety inspections.

Peter Brace, who has done electrical work for us before, has tested the Hall electrics. The electrics have now been tested and we have the appropriate certification for the installation, including emergency lighting and portable appliances.
Committee Room Blinds – John has provided prices for purchasing and installing two new blinds in the Committee Room. It was agreed that metal Venetian blinds would be more durable than roller blinds. These will be cut and fitted inside the recesses of the windows.

Forthcoming Events
1) Folk duo, Blackheart –Wednesday 24th August, in the Hall. Doors open 7.30 pm. Tickets £6 to include tea, coffee and biscuits. A raffle will be held in the interval. Tickets are available now from Hall Committee members, or pay on the door.
2) Quiz and Bingo Evening, Saturday 17th September, 7 pm. Tickets £5 and a maximum of four people in each team. This will be held in the Hall in conjunction with Llanteg Community Association and will be hosted by John Lewis-Tunster. Light refreshments will be provided and people can bring their own drinks.
3) Show in the Village Hall, Saturday 15th or 22nd October (provisional date, to be confirmed). Please note change from the provisional date of Saturday 1st October. John Lewis-Tunster and Henry Lewis will present a 1940s style show with music, songs and sketches.
2).Murder Mystery – Saturday 19th November (time to be arranged). We will provide a light buffet supper and the audience can bring their own drinks. Hilary Harvey will be invited to attend our next meeting to discuss the format of the evening.
3) Pembroke Male Voice Choir – Sunday 11th March 2012 (provisional date) at 8 pm.

Any Other Business

1) www.beadsupermarket.co.uk, Sunday 24th July, 10.30 am – 3.30 pm in the Village Hall. The organiser advertised extensively in the local area and was so pleased with the number of people who came to the bead sale and bead workshops that she gave us an extra £20 for the Hall rental. She hopes to come back again next year.
2) It was agreed that we need a board outside the Hall, which is visible from the road, in order to advertise Hall events.
3) Some people have pointed out that the PIR light outside the kitchen door is too low, now that the access to the kitchen has been changed.
4) Ways in which to help with heat insulation in the Hall during the winter were discussed. The main problem is the fact that there is no insulation in the long outside wall of the Main Hall because this was not required at the time that this part of the Hall was built. The grant situation for insulating village halls is different from that for domestic premises and Roy will ask PLANED if they know of any possible sources of funding for insulation for this outside wall. In the meantime, it was suggested that we could install aluminium panels behind the radiators to reflect the heat into the room and we need better window coverings to help with insulation.

5) Pembrokeshire County Council have hired the Hall for Good Neighbour Scheme meetings and will pay the money directly into our bank account.

6) We now have all the paperwork for the renewed SWALEC contract.

7) The boiler has been serviced.

NEXT MEETING: WEDNESDAY 5TH OCTOBER 2011 AT 8 PM

A committee meeting was held on 12th July 2011.

Present

Sue James, Roy James, Ruth Webb, Andy Webb, Jill Chatwin, Neville Ruff, Dilys Jenkinson

Apologies
John Lewis-Tunster, Rod Bramhall, Ruth Roberts, Arwyn Owen

The minutes of the last meeting were read and confirmed.

Matters arising
100 Club –The first draw for 2011/12 was done at the Llanteg History Society meeting on 21st June 2011. The winning numbers were: 1st prize £25 (No. 37), Andrew Mason; 2nd prize £15 (No. 66), Rob Chatwin; 3rd prize £10 (No. 64), Oliver Furneaux. The balance in the 100 Club account is £502.91.
Car park fence – The work on the wall and the external access to the kitchen has been completed and the information board has been installed. Nigel Morgans will send his invoice to PLANED and Signspeed have already been paid for the information board. All those present agreed that the new wall looked very good and Sue will write to Nigel Morgans to thank him for his excellent work. PLANED would like a photograph to be taken of the wall but, unfortunately, it was discovered today that it had been damaged by an unknown vehicle so this will not now be done until it has been repaired. The damage was to the pillar at the innermost end of the wall at the lower entrance to the car park. Andy will contact Roger Williams at the Trunk Roads Agency to discuss the possibility of raising the height of this pillar so that it will be more visible to car park users. It was agreed that it was likely to be knocked down again if it was rebuilt in its present form. Roy will get a “No Exit” sign for the upper entrance to the car park.
Financial situation – PLANED will shortly be sending us a bill for our 10% share of the cost of the wall, external access to the kitchen and the information board. Since the last meeting (8th June), £58.47 has been paid to SWALEC. Andy has found two possible HSBC deposit accounts. One is a Business High Interest deposit account with an interest rate of 0.4% which requires money to be deposited for three months before any withdrawals can be made. The other is a Community Savings Account and Andy will contact the Narberth branch for further details of this.
Village Newsletter – Nothing to report.
Fire Safety Risk Assessment –A floor plan of the Hall which shows evacuation routes from the emergency exits, and the new evacuation procedures have been laminated and displayed in the Hall. The assembly point will be at the far end of the car park, furthest away from the Hall. The evacuation procedures will be incorporated into the hirer’s rental agreement so that they will have the information before they use the Hall. Andy will buy a safety inspection book in which to record our inspections.
Roy and Sue have contacted electricians to inspect the Hall electrics.
Committee Room Blinds – John has provided prices for purchasing and installing two new blinds in the Committee Room. These will be cut and fitted inside the recesses of the windows.
Fund Raising –
1) Folk duo, Blackheart –Wednesday 24th August, in the Hall. Tickets £6 to include tea, coffee and biscuits. A raffle will be held in the interval.
2).Murder Mystery – Saturday 19th November. We will provide a light buffet supper and the audience can bring their own drinks. Hilary Harvey will be invited to attend our next meeting to discuss the format of the evening.
3) Pembroke Male Voice Choir – Sunday 11th March 2012 (provisional date) at 8 pm.

Forthcoming Events

1) www.beadsupermarket.co.uk, Sunday 24th July, 10.30 am – 3.30 pm in the Village Hall.
2) Ludchurch Show, Friday 5th August.
3) Folk duo, Blackheart, Wednesday 24th August in the Village Hall. (Please note the change of date from Wednesday 17th August).
4) Quiz and Bingo Evening, Saturday 17th September, 7 pm. Tickets £5 and a maximum of four people ineach team. This will be held in the Hall in conjunction withLlanteg Community Association and will be hosted by John Lewis-Tunster. Light refreshments will be provided and people can bring their own drinks.
5) Show in the Village Hall, Saturday 1st October (provisional date, to be confirmed). John Lewis-Tunster and Henry Lewis will present a 1940s style show with music, songs and sketches.

Any Other Business
1) Electricity contract – The contract with SWALEC has been renewed and the direct debit forms have been sent off.
2) Lists of forthcoming events will be displayed on the notice boards in the village and will be sent to Amroth and Red Roses village halls. We could also put them in information centres (eg Saundersfoot) and ask local accommodation providers if they would display them for their visitors.

NEXT MEETING: WEDNESDAY 10TH AUGUST 2011 AT 8 PM

A committee meeting was held on 8th June 2011.Present
John Lewis-Tunster, Sue James, Ruth Webb, Andy Webb, Jill Chatwin, Dilys Jenkinson, Arwyn Owen, Neville Ruff

Apologies
Roy James, Tony Brinsden, Ruth Roberts, Wendy Jones, Rod Bramhall
The minutes of the last meeting were read and confirmed.

Matters arising
100 Club – It is hoped that we should have between 50 and 60 members this year. Most of the renewals are now in and several new members have joined. The current balance in the 100 Club account is £478.91. All the winners’ cheques for 2010/11 have been presented apart from the one for £12 for Owen Brinsden from the draw held on 23rd March 2011. The first draw for 2011/12 will be done at the Llanteg History Society meeting on 17th May 2011.
Car park fence – A Village Hall Committee meeting was held on Wednesday 20th April to discuss the tenders for the wall to replace the rotten car park fence. The Trunk Roads Agency has stipulated that, for safety reasons, the maximum height of the wall cannot be greater than 600 mm. Present at that meeting were Tony Brinsden, Neville Ruff, Rod Bramhall, Sue James, Andy Webb, Ruth Webb, Dilys Jenkinson and Jessica Morgan (PLANED). PLANED will pay for 90% of the work and the Hall, 10%. PLANED received four bids, from Silver Hill Builders, Merry Bros, JLT Designs and A.N. Morgans. After careful consideration, it was decided that Nigel Morgans (A.N. Morgans) of Whitland should be asked to carry out the work. In conjunction with PLANED, Andy drew up a contract which was delivered to Nigel Morgans on 28th April 2011. Work is expected to start on 6th May 2011 and the contract stipulates that the work must be finished by 30th June 2011. The PLANED contract is effectively a fixed price one and allows for 10% to be paid on acceptance of the contract. This will be paid to Nigel Morgans by PLANED and they will then invoice the Hall for our share of the bill (approximately £1250). As part of the contract, the builders will also place a fence panel in front of the oil tank and will install an information board in front of that. The board is being produced by Rachel Hughes at Signspeed (Cresselly) to the same design as the one that they did for Mountain Chapel, and will show a map of Llanteg as the centrepiece, together with information on the village and its history. The steps from the Hall kitchen to the car park will also be modified to make them safer to use (see Minutes of the meeting held on 23rd March 2011).Nigel Morgans has said that regular users of the Hall will be able to use the car park in the evenings during the building work.
Andy contacted of Mel Stephens (Pembrokeshire County Council’s Lighting Department) who arranged for Western Power to remove the lighting pole from the upper entrance to the car park and, at Roy’s request, the paper bank has also been removed.
Financial situation – We currently have £2656.10 in our HSBC account. We have received a generous donation of £200 from Llanteg Short Mat Bowls Club. Roy and Wendy will ask Santander to transfer all but £1 to our current account.
Village Newsletter and Website – The Spring/Summer Newsletter was handed out to members for delivery. Copies will also be given to all members of Amroth Community Council. Clayton’s charge for printing the Newsletter has increased from £108 to £164, but we asked for about 20 more copies this time. We have received £190 for advertisements in the Newsletter (plus more to come), and we are grateful to Amroth Community Council for their donation of £200 towards to cost of our newsletters.
Fire Safety Risk Assessment –Andy has received no further comments on the draft of his Fire Safety Risk Assessment since the last meeting, so he will finalise his report for the next meeting.
We will need to have the fire extinguishers and electrics in the Hall checked this year. Neville will contact one of the members of the Badgers Short Mat Bowls group who may be able to check the electrics for us
Hall Cooking Facilities – It was agreed that we should purchase a combi microwave oven with as simple controls as possible. This will cost about £80.
Committee Room Blinds – John will get quotes to replace the two broken Venetian blinds. These will be fitted inside the window recesses to prevent damage from chairs etc being pushed back against them.

Fund Raising –
1) Another murder mystery evening, perhaps in the autumn. The company who did this for us before has now moved away, but Dilys has a contact who may be able to do one.
2) A performance by a male voice choir. Sue has contacted Pembroke Male Voice Choir and is awaiting a reply.
3) Night Out/Noson Allan scheme. This group is part of the Arts Council of Wales and works in partnership with local authorities. The group helps community venues such as village halls to stage different types of professional entertainment (e.g., theatre, music, dance, circus, puppetry). If a hall’s application is successful, the scheme pays the performance fee. The hall then puts on the event, promotes it, obtains the appropriate licences and pays back the ticket income up to a maximum of the performance fee. Further details are available on http://www.nightout.org.uk/.

Forthcoming Events
1) www.beadsupermarket.co.uk, Sunday 24th July, 8.30 am – 3.30 pm in the Village Hall.
2) Ludchurch Show, Friday 5th August.
3) Quiz and Bingo Evening, Saturday 17th September, 7 pm. This will be held in the Hall in conjunction with
Llanteg Community Association and will be hosted by John Lewis-Tunster. Light refreshments will be provided and people can bring their own drinks.
4) Show in the Village Hall, Saturday 1st October (provisional date, to be confirmed). John Lewis-Tunster and Henry Lewis will present a 1940s style show with music, songs and sketches.

Any Other Business
1) PLANED is producing a Pembrokeshire Community Halls website to promote village halls and their activities, so we will be able to post the details of our hall and its facilities on this site and this will give us free advertising.
2) Sue has received a request to borrow chairs for a wedding on Saturday 2nd July. It was agreed that we should charge £1/chair, plus a £50 refundable deposit.
3) The Caravan Club has asked to use the Hall and its car park for a week end in 2012. Sue will ask for more information about the event.
4) Jill would like to book the Hall for Saturday 5th May 2012 for a geocaching group.

NEXT MEETING: WEDNESDAY 8TH JUNE 2011 AT 8 PM

Dear All
Several builders have been asked to tender for building the wall to replace the broken fence around the Village Hall car park. There will be a Village Hall Committee meeting in the Hall on Wednesday 20th April at 8 pm with Jessica Morgan from PLANED, to decide which of the tenders to accept. Ruth Roberts has also produced six proposals for the information board so we also need to decide on which of these we want.
I hope that as many of you as possible will be able to attend the meeting.
Kind regards
Ruth Webb (Minutes Secretary

A committee meeting was held on 23rd March 2011.
Present
John Lewis-Tunster, Sue James, Roy James, Ruth Webb, Andy Webb, Jill Chatwin, Dilys Jenkinson, Tony Brinsden, Arwyn Owen, Neville Ruff.

Apologies
Ruth Roberts, Wendy Jones.
The minutes of the last meeting were read and confirmed.

Matters arising
100 Club –The fifth draw for 2010/11 was done at the Llanteg History Society meeting on Tuesday 15th February 2011. The winning numbers were: 1st prize £20 (No. 19), Rosemary Maudsley; 2nd prize £12 (No. 28), Rila Bonnett; 3rd prize £6 (No. 30), Jane Harries. The sixth and final draw of the year was held tonight. The winning numbers were: 1st prize £20 (No. 45), Owen Brinsden; 2nd prize £12 (No. 62), Margaret Brinsden; 3rd prize £6 (No. 37), Andrew Mason. The current balance in the 100 Club account is £138. John hopes to increase the number of members to more than 50 and to get as many people as possible to pay by Standing Order.

Car park fence – Funding is available for communities such as Llanteg which have done an Action Plan. PLANED wishes to support the Village Hall Project to replace the rotten fence with a wall (40 m long) which would incorporate a village information board in the design. Bronwen Thomas, an architect who was commissioned by PLANED, has suggested a stone wall which would match the existing stone facing on the end wall of the Hall. Dave and Nigel Griffiths, local builders, have produced another design which would include alternating stone-faced and rendered sections which would also match the external finish on the Hall. It was agreed that the preferred design would be the simpler one suggested by the Griffiths’.

It was also agreed that the exit from the kitchen to the car park should be altered to make it safer because the current steps are very steep and it is difficult to see the edges of them at night. It was suggested that the level outside the kitchen door should be raised to form a platform with a hand rail and that new steps, also with a hand rail, should be constructed so that people leaving the kitchen would turn right to go down these and would trigger the PIR light as they did so. The edges of the new steps should be painted white so that they were easy to see.

It was agreed that we should draw up a list for PLANED of what we would like to include and Andy and John offered to do this as soon as possible.

Quotes from three (preferably local) builders will be required and PLANED will draft a tender for our selected design and list of requirements. PLANED would pay 90% of the cost of the work and the Village Hall Committee would be asked to pay 10%, with the proviso that the work must be completed by the beginning of July 2011. Quotes for the work will have to be obtained as soon as possible in order to meet this deadline. PLANED will expect the selected contractor to manage the entire project. The following will be asked to quote:
1) John Lewis-Tunster (JLT Designs) in conjunction with Steve Harland and Alan Davies.
2) Merry Bros.
3) Silver Hill (Euros Hughes).

Village Newsletter and Website – The deadline for contributions for the Spring Newsletter is 15th April.

Fire Safety Risk Assessment –Andy provided a draft of his Fire Safety Risk Assessment for discussion. It was agreed that:
1) We should have a book in which to record when our safety checks are done and by whom.
2) A copy of the fire evacuation procedures should be laminated and displayed in a prominent place in the Hall and that a copy of these should be given to each hirer.
3) A fire marshal should be appointed by each hirer and that this should be written into the hiring agreement.

Regular users should nominate a fire marshal for each occasion on which they use the Hall.

Hall Cooking Facilities –In the past, when there was a cooker and a fridge in the Hall, there were problems because some hirers did not clean them after use. It was therefore decided that we should not purchase a new cooker and fridge but that we should replace the microwave, possibly with a combi one.

Fund Raising –
1) John Lewis-Tunster offered to host another Quiz and Bingo Evening and will suggest some dates. Light refreshments will be provided as before and people can bring their own drinks.
2) Another murder mystery evening, perhaps in the autumn.
3) A performance by a male voice choir. Jill will contact Pembroke Male Voice Choir.
Forthcoming Events
1) Do-it-Yourself Family Barbecue, organised by Llanteg Community Association – Easter Sunday (24th April) from 5 pm in the Old School Garden.
2) www.beadsupermarket.co.uk – change of date from 30th April to 24th July, 8.30 am – 3.30 pm in the Village Hall.
3) Show in the Village Hall – John Lewis-Tunster and Henry Lewis will not now be able to do a show in the Hal in May as planned but hope to do one in September instead.
Correspondence
1) Performing Rights – Sue will do the return for this.
2) Rates – The Hall is zero-rated again this year.

Any Other Business
1) The blinds in the Committee Room have broken and need to be replaced.
2) Neville commented that, despite the heating being on, the Hall was very cold at times during the hard winter.

NEXT MEETING: WEDNESDAY 4TH MAY 2011 AT 8 PM

ANNUAL GENERAL MEETING

WEDNESDAY 19TH JANUARY 2011
Present
John Lewis-Tunster, Sue James, Ruth Webb, Andy Webb, Jill Chatwin, Dilys Jenkinson, Viv Bramhall, Rod Bramhall, Pam Bowen

Apologies
Roy James, Tony Brinsden, Ruth Roberts, Wendy Jones, Neville Ruff, Arwyn Owen

Minutes of Previous AGM
These were read and confirmed.
Treasurer’s Report
Andy Webb presented his report and Statement of Accounts for the year ending 31st October 2010 and copies were handed round. ...... However, our bank and building society accounts contain healthy balances which have been built up over the years, so this is of no immediate concern but we need to be aware that any future abnormal expenses will have either to be paid out from our reserves or be grant-funded.
Income – The total for the year is £3571.88, about £400 less than for 2008/9 and more than £1800 less than the last full year for which Val Rushton (Lighter Life) hired the hall. However, this year’s figure includes two large donations totalling £700, without which the income shows a sizeable drop compared with the two previous years. Hall hire has fallen by just over £1000 since last year, due mainly to the absence of Val Rushton and the Craft Classes. The income from Hughes News has been less than last year but last year’s figure included some arrears from the previous year. Our main users, Hughes News, Llanteg Short Mat Bowls and Badgers Short Mat Bowls Clubs have been very steady for the past few years and we depend on them very much to maintain our income. ......... are a welcome new user, having contributed £240 over the year. We need to attract more users but, with new halls at Red Roses and Amroth/Summerhill and the well-established one at Tavernspite, we are in a tough market.

Expenditure – The £.... spent on kitchen alterations during the year has greatly improved the kitchen access so that it can now be used without disturbing users in the main hall. Costs have been similar to or lower than last year. Maintenance was very low, perhaps because we spent a lot last year. Inevitably, oil was a big expense and looks likely to remain so in the current financial climate. All we can do is to minimise our oil usage. Dŵr Cymru has not billed us for water rates for 2009/10 so this expense is at least postponed until next year.

Newsletter and Website – Ruth Roberts has produced the Newsletter with only a small cost rise which has been more than offset by the increased advertising revenue that she has generated. The website costs are down, despite the fact that it has been revised and improved, so once again, we are indebted to Ruth for her immense contribution which looks even more valuable when compared with what some other Village Hall Associations spend on their websites and publications.

100 Club – John Lewis-Tunster has raised another £300 for hall funds from the 100 Club.

Donations – We owe grateful thanks to Badgers for their substantial contribution towards the new tables bought last year and for their usual donation for the OAP/Carol Service tea, to D & N Griffiths for their generous contribution towards the kitchen alterations that they carried out so efficiently, and to Llanteg Bowls for their kind donation towards the new tables.

100 Club Report
John reported that there had been a slight drop in members of the 100 Club. From 1st April 2011, subscriptions must be paid either by Standing Order or cheque (sent either to John or Andy). John regrets that he can no longer collect cash because this has proved to be too time consuming. He will write to all existing members in February to explain this change and will put also put the information on the village website. At the end of March, John will give Andy the figure that can be transferred from the 100 Club to the hall for the year 2010/11.

Chairman’s Report
Roy began by apologising for being unable to attend the meeting but thanked all who were able to be present. He thanked our Treasurer, Andy, for his thorough report and for his hard work over the past year and hoped that he would continue in this role. Roy also thanked Sue for all the hard work that she does as Secretary on behalf of the Committee to ensure that things run smoothly and in addition, thanked Ruth Webb as the Minutes Secretary and Ruth Roberts, our Publicity Officer, for all her fine work and good ideas, especially for the work that she has put into the village website and newsletter. She has made them an inspiration to other communities. Roy then thanked John Lewis-Tunster for ensuring that the 100 Club continues to flourish because this is an important source of income for the Hall. The Treasurer’s Report showed that the lettings income is down yet again and, had it not been for donations, then our losses would have been more significant. He thanked out loyal supporters, Llanteg and Badgers Short Mat Bowls Clubs, Llanteg History Society, Mothers’ Union, ......... and Hughes News. He noted that the decline in hall rental is worrying and is no doubt due to the current economic climate and competition from other community halls. We must all continue to promote the use of the hall, within and outside the community in order to maintain the facilities that we provide here. Perhaps we should look at more innovative ways of raising funds because, ultimately, our capital will dwindle away unless we adopt and develop other income streams. Energy costs are, without doubt, set to rise so we must be frugal with our energy use in the forthcoming year. Possible ways of reducing our energy usage include adding more insulation, using solar panels or changing energy providers, all of which require further research and costing. Finally, Roy expressed his appreciation for all the Committee’s enthusiasm and efforts over the past year.

Election of Committee
The following Officers were elected:
Chairman – Roy James
Secretary – Sue James
Treasurer – Andy Webb
100 Club – John Lewis-Tunster
Ruth Roberts agreed to continue as Publicity Officer, running the village website and compiling the Newsletter.
Ruth Webb agreed to continue as Minutes Secretary.
All the members present agreed to stay on the Committee and Rod Bramhall agreed to represent Llanteg Bowls. The other committee members who were not present will be asked if they wish to remain on it.
This concluded the AGM.

A committee meeting was held on 19th January 2011.
Present
John Lewis-Tunster, Sue James, Ruth Webb, Andy Webb, Jill Chatwin, Dilys Jenkinson, Viv Bramhall, Rod Bramhall, Pam Bowen
Apologies
Roy James, Tony Brinsden, Ruth Roberts, Wendy Jones; Neville Ruff, Arwyn Owen

The minutes of the last meeting were read and confirmed. Dilys Jenkinson, Viv Bramhall, Rod Bramhall and Pam Bowen were welcomed to the meeting. Rod Bramhall agreed to represent Llanteg Short Mat Bowls Club on the Committee.
Matters arising
100 Club – The fourth draw for 2010/11 was done at this meeting instead of at the Family Tea after the Carol Service on Sunday 12 December 2010. The winning numbers were: 1st prize £25 (No. 45), Owen Brinsden; 2nd prize £15 (No. 3), Darren James; 3rd prize £10 (No. 9), Arwyn Owen. John will advertise for new members for the 100 Club on the village website.
Car park fence – As yet, Steve Harland and Colin Roth have not provided a quote for this work and Jill has had no reply from Planed regarding the exact details of the time scale for their grant.

Village Newsletter and Website – The deadline for contributions for the next Newsletter will be some time before Easter.
Fire Safety Risk Assessment –Andy will bring the draft of his Fire Safety Risk Assessment for discussion at the next meeting.
Fund Raising – The Treasurer’s Report for the AGM showed that the lettings income is down yet again this year and, had it not been for donations, then our losses would have been more significant. Our bank and building society accounts contain healthy balances which have been built up over the years, so this is of no immediate concern but we need to be aware that any future abnormal expenses will have either to be paid out from our reserves or be grant-funded. Recent attempts at fund raising have not been well supported so we possibly need to apply for grants instead. We also need to attract more new users and classes to use the Hall. It was suggested that we could use the Hall as a part-time tourist information centre and ask the garage/shop if they would let us put flyers there to advertise the Hall for functions. Other suggestions were: 1) another murder mystery evening because these proved very popular when we did them a couple of years ago, 2) a performance by a male voice choir, 3) a craft day with people demonstrating different crafts and selling their wares, which might result in some more craft classes starting up in the Hall.
Forthcoming Events
John Lewis-Tunster and Henry plan to do another show in the Hall in May.

Correspondence
1) A letter has been received from Planed, saying that funding will get more difficult to obtain.
2) We have a new certificate for Small Society Lotteries (registration).
3) Zurich has sent information regarding Hall insurance. However, they were more expensive than our current Provider (Aviva). We are now in the first year of a three-year contract with Aviva, which gave a good discount.
4) www.beadsupermarket.co.uk wants to use our Hall for bead sales on 30th April from 8.30-3.30 and is willing to pay extra if we put the tables up and down for them. These sales are very well attended
5) The fire inspection has been done (£47.06.

Any Other Business
1) Pam asked if members thought that the Hall would benefit from having a cooker in the kitchen and replacing the microwave. It was agreed that this suggestion was well worth investigating because cooking facilities may attract more users for the Hall.
2) The Pembrokeshire South East Energy Group will be holding a question time event at the Regency Hall in Saundersfoot on 28th January at 7.30 pm. It may perhaps provide information on such things as the feasibility of using solar panels on the Hall roof.
NEXT METING: WEDNESDAY 23RD MARCH 2011 AT 8 PM

Present

Sue James, Roy James, Ruth Webb, Andy Webb, Jill Chatwin, Neville Ruff, Rod Bramhall
Apologies

Dilys Jenkinson, Ruth Roberts, Wendy Jones

The minutes of the last meeting were read and confirmed.

Matters arising

100 Club –The first draw for 2011/12 was not done at the Llanteg History Society meeting on 17th May 2011 as intended because John Lewis-Tunster was unable to attend that meeting.

Car park fence – The work on the wall and the external access to the kitchen is nearing completion and Nigel Morgans thinks that he will finish on time. The Trunk Roads Agency has allowed an increase in height for the wall because of the difference in levels between the car park and the pavement, so we can now average a height of 800 mm (instead of 600 mm) from the pavement side. The main concern now is to get the information board completed in time. There was a problem with emails between Signspeed and PLANED which has now been resolved and Andy is waiting for the draft details of the text and graphics for proofreading. PLANED has agreed to pay Signspeed directly and Signspeed will deliver the board to Nigel Morgans who will then install it. The grass between the wall and the pavement has been removed between the two entrances to the car park and will be replaced with gravel for ease of maintenance. The shrubs next to the upper entrance to the car park need to be trimmed back in order to maximise visibility there, but we could also think about having a “No Exit” sign on the car park side of this entrance. The visibility from the lower car park entrance has been greatly improved.

Financial situation – The money from our Santander Building Society Account has now been transferred to our HSBC account. Andy will now find a convenient deposit account with a competitive interest rate.

Village Newsletter – Ruth Roberts has contacted Claytons about the increased cost of printing the Newsletter. They have increased their copying prices from 4p to 6p per side but told her that this is their first price increase since before 1996. This has put up the cost of each newsletter booklet to around 73p. This year, we collected a total of £270 in advertising for our Spring and Autumn issues and we received a kind donation of £200 from Amroth Community Council towards the cost of the Newsletter, so we are not out of pocket.

Fire Safety Risk Assessment – Roy will get the floor plan of the Hall laminated to be displayed in the Hall. This shows evacuation routes from the emergency exits. Andy has completed the Fire Safety Risk Assessment document and has written some new evacuation procedures which can also be laminated and displayed in the Hall. These contain home telephone numbers for Andy and Ruth and for Roy and Sue, together with Andy’s mobile number and Sue’s mobile number. It is important that each hirer of the Hall should put someone in charge of evacuation procedure on each occasion that the Hall is used and this person should tell everyone where the fire exits are. Sue will send a copy of the evacuation procedures to hirers along with the hirer’s agreement so that they will have the information before they use the Hall.

The Hall electrics will need to be checked this year and Roy and Sue will contact an electrician to do this.

Hall Cooking Facilities – There is now a new combi microwave oven in the kitchen and the instruction booklet is with it.

Committee Room Blinds – Nothing to report.
Fund Raising –

1) Folk duo, Blackheart – please note the change of date from Wednesday 17th to Wednesday 24th August. They will perform in the Hall with the audience in a semi-circle around them, play for 45 min followed by an interval and then play for another 45 min. We will provide tea, coffee and biscuits and hold a raffle in the interval. Blackheart will provide posters and tickets for us and will take either 50 or 60% of the takings, depending on the ticket price that we choose to charge.

2).Murder Mystery – Saturday 19th November. Hilary Harvey has taken over from the previous company who have now moved away. Her company charges £80 and they will tailor their costumes to any particular era for the drama that they perform. We will provide a light buffet supper and the audience can bring their own drinks.

3) Pembroke Male Voice Choir – Sunday 11th March 2012 (provisional date) at 8 pm. There will be about 40 choir members and they have generously said that there will be no charge because the performance is for Hall funds.

We will discuss ticket prices for all three of these events at the next meeting.

Forthcoming Events

1) www.beadsupermarket.co.uk, Sunday 24th July, 8.30 am – 3.30 pm in the Village Hall.

2) Ludchurch Show, Friday 5th August.

3) Folk duo, Blackheart, Wednesday 24th August in the Village Hall. (Please note the change of date from Wednesday 17th August).

3) Quiz and Bingo Evening, Saturday 17th September, 7 pm. This will be held in the Hall in conjunction with Llanteg Community Association and will be hosted by John Lewis-Tunster. Light refreshments will be provided and people can bring their own drinks.

4) Show in the Village Hall, Saturday 1st October (provisional date, to be confirmed). John Lewis-Tunster and Henry Lewis will present a 1940s style show with music, songs and sketches.
Any Other Business

1) The PLANED Pembrokeshire Community Halls website to promote village halls and their activities is now up and running. Sue will contact them to correct the errors on our entry. We will be able to manage our entry on the site.

2) Chairs from the Hall will no longer be required for the wedding on Saturday 2nd July.

3) The Caravan Club has decided that our Hall car park is too small for their needs.

4) Electricity contract – Our contract with SWALEC is up for renewal on 30th June 2011. Based on current usage, their revised charges are £454 for a two-year deal via Direct Debit (compared with just under £400 for the past two years). SWALEC will allow us to change supplier if we wish because their renewal letters came out too late. Roy has investigated deals from other electricity suppliers. The companies make it very difficult to make direct comparisons because they all present their charges in different ways. British Gas has a fixed one-year contract of 10.45p/kW h and a standing charge of 23.08p/day, with a credit of £100 for new customers. Roy will negotiate with SWALEC and British Gas to get the best deal possible. An organisation, Utility Aid will help charities to choose the best energy supplier for their needs. This may be useful for us in the future but, on this occasion, would probably take too long for the time scale.

NEXT MEETING: WEDNESDAY 6TH JULY 2011 AT 8 PM

Hall Images

2010-09-15T09:38:00.001-07:00

Spacious Car Park next to main A477 plus easy access ramp.

Main Foyer (with Disabled Toilet at side).

Committee Rooms to left and Main Hall and Cloakroom etc to right.

Main Hall with Large Stage.

Main Hall (plenty of extra tables and chairs stored on the stage).

Main Hall (as set up for Strawberry Tea).

Hall Kitchen with plenty of new crockery, cutlery, tableclothes, microwave,

kettles and boiler for large scale tea making!

Committee Room (with double doors which open

through to the Computer Room if necessary).

Computer Room.

The Main Hall makes a great venue for Classes, Large Meetings,

Fund-Raisers, Parties and Funeral Teas.

While the Conference Rooms are ideal for Smaller Meetings and Get-togethers.

Old Hall prior to restoration

Meetings 2010

2010-07-16T09:06:00.000-07:00

Meeting on 13rd November 2010

Present - Sue James, John Lewis-Tunster, Jill Chatwin, Ruth Webb, Andy Webb

Apologies - Roy James, Ruth Roberts, Wendy Jones
The minutes of the last meeting were read and confirmed.

Matters Arising

100 Club – The 100 Club account now stands at £251. The third draw for 2010/11 was done at the Llanteg Community Association Quiz and Bingo evening on Saturday 30th October 2010 and the winning numbers were: 1st prize £25 (No. 46), Rebekah Chatwin; 2nd prize £15 (No. 59), Jean and Graham Mortimer; 3rd prize £10 (No. 49), Tony Brinsden. The fourth draw will be at the Family Tea after the Carol Service on Sunday 12th December.
Car park fence – As yet, Nigel Griffiths has not provided a quote for this work. The time scale for spending a possible grant from Planed is short, so it was agreed that John Lewis-Tunster will ask Steve Harland and Colin Roth to provide a quote too. The Committee members present all preferred the design for the wall as shown in the drawings that had been done by Nigel Griffiths’ great aunt to those provided by the architect commissioned by Planed. An information board and seating would be included on the side of the wall inside the car park. It was therefore agreed that Jill will send a copy of Nigel’s great aunt’s drawings to Planed as our preferred design and that she will ask Planet for exact details of the time scale for their grant. When we have a quote for the work, Alex Allinson from Pembrokeshire County Council will be able to make a site visit to decide if we would be eligible for a grant from the Council. Copies of Nigel’s great aunt’s drawings have already been sent to him. It was decided to leave the entrances to the car park in their current positions and that the bushes next to the western entrance should be pruned back in order to improve the visibility up the main road.

Financial situation – We currently have £1817.35 in our HSBC account. The Hall insurance has been paid.

Village Newsletter and Website – The Newsletter is now ready to be printed. The website has been improved and updated.

Fire Safety Risk Assessment –Andy has started this and will complete it as soon as possible.

Fund Raising – Nothing to report.

Forthcoming Events

Sunday 12th December 3 pm. Carol Service and Family Tea in Llanteg Village Hall. Reverend Sarah Geach and Reverend Michael Butler will conduct the service. Joyce Lewis has very kindly agreed to play the organ.
Jill will ask Radio Pembrokeshire to publicise the Carol Service.
Food:
John James – trifle
Winifred – mince pies and maids of honour
Jill – sausage rolls and vegetarian rolls
John Lewis-Tunster – crisps
Sue – little cakes
Ruth and Andy – quiche, pizza, cherry tomatoes, grapes
Sue will ask Tony to do ham sandwiches and Ruth Roberts to do little frozen cakes.

Correspondence
The renewal for Small Society Lotteries(registration) is £20.

NEXT MEETING: WEDNESDAY 19TH JANUARY 2011, 8 PM, AGM followed by a Committee meeting

Meeting on 1st September 2010

A committee meeting was held on 1st September 2010 to discuss the insurance renewal for the Village Hall.

Present Sue James, Jill Chatwin, John Lewis-Tunster, Neville Ruff, Ruth Webb, Andy Webb
Apologies Roy James, Ruth Roberts.

Insurance renewal
The renewal date for the Hall insurance is 27th September 2010. Andy handed out copies of the report that he had compiled and this was discussed. It was agreed:
1) that we should stay with our current insurer, Aviv
2) that we should pay for a three year contract now in order to get the discount offered
3) that, for the peace of mind of the committee members, we should have trustee indemnity of £500,000. Also, it might deter people from joining the committee if we did not have this.

Any other business

PAVS – It was agreed that we should join PAVS for another year (£25).
PLANED – In response to a request from PLANED, Sue has written a letter of support for their application for their funding from the Rural Development Fund.
Boiler maintenance – During the annual service, the engineer found that the boiler clock was faulty. This has now been replaced, together with the oil nozzle.
100 Club – The full details of the winners of the draw held at the Ludchurch Show on 6th August 2010 are: 1st prize £25 Jane Harries (No. 30), 2nd prize £15 Tony Brinsden (No. 49), and 3rd prize £10 Rob Chatwin (No. 66).

Forthcoming Events
Saturday 12th September – Llanteg Community Association walk 2 pm. Meet by the flag pole at Amroth for a walk to Saundersfoot on the beach, and back to Amroth via the tunnels and Wiseman’s Bridge (6.6 miles). The walk will be led by Kiri Howell, the National Park Community Ranger. All are welcome and please bring your friends and family. Booking essential (01834 845040).
Saturday 18th September, musical production with professional actors in Llanteg Village Hall, 7 pm. Admission by ticket only - £5 each, available from John Lewis-Tunster.
Sunday 12th December, 3 pm- Carol Service and Family Tea in Llanteg Village Hall. Reverend Sarah Geach and Reverend Michael Butler will conduct the service.

NEXT MEETING: WEDNESDAY 3RD NOVEMBER 2010 AT 8 PM

Meeting on 11th August 2010

Present - Sue James, John Lewis-Tunster, Arwyn Owen, Ruth Webb, Andy Webb

Apologies - Roy James, Ruth Roberts, Wendy Jones, Jill Chatwin, Tony Brinsden

The minutes of the last meeting were read and confirmed.

Matters arising

100 Club – The 100 Club account now stands at £316. A draw was done at the Ludchurch Show on 6th August 2010 and the winning numbers were: 1st prize £25 (No. 30), 2nd prize £15 (No. 49), and 3rd prize £10 (No. 66). John’s computer has broken so he will need time to get the details of the winners from the paper records. John no longer has the time to collect 100 Club subscriptions personally. It was agreed that a letter should be sent to all members before next year’s subscriptions are due, asking if they would pay by standing order or send a cheque to John.

Car park fence – Roy and Sue have received a letter from the Planning Department at Pembrokeshire County Council, apologising for the delay in responding to the question as to whether we would need planning permission for the proposed wall. Planning permission will not be required if the wall is less than 1 metre high. Details of the seating, interpretation board, plantings etc will have to be submitted. When this has been done and when we have obtained quotes for the work, Alex Allinson from the Planning Department will then visit the site to decide if our design is eligible for a grant. SignSpeed have quoted about £450 to design and install an information board made of a weatherproof composite aluminium product. The cost would be £100-£200 lower if we designed the board ourselves.

Financial situation – Andy has transferred the £300 from the 100 Club for 2009/10 to the Village Hall account (see minutes for the meeting held on 23rd June 2010).

Village Newsletter and Website – The Amroth Newsletter is not funded by the Amroth Community Council but by the Amroth Community Association from charges made for advertisements on their village website. The improvements to our own village website are almost finished and Sue will write to Jonathan Roberts to thank him for all his hard work

Fire Safety Risk Assessment –Andy now has the village hall plan and the information that he needs to complete the Fire Safety Risk Assessment.

Fund Raising – Nothing to report.

Cavity Wall Insulation – Mr Hollies from Save & Generate has done a survey in the Hall to assess our energy consumption (electricity and oil) over the past few months and will forward the results to Planed. He said that Planed may be able to provide some funding for his energy saving recommendations e.g. more loft insulation, cavity wall insulation and windows with a larger insulation gap.

Hole in Hall Car Park – A reply was received from Dŵr Cymru the day after the last meeting, explaining what had been done to repair the water leak in the supply pipe to the Hall. The leak was from our plastic supply pipe which was old and brittle. The split in the pipe was repaired by installing a new piece of pipe, about 2 m long. The implication in their letter is that any future failure in this pipe would have to be paid for by the Hall.

Forthcoming Events

Saturday 12th September – Llanteg Community Association walk 2 pm. Meet by the flag pole at Amroth for a walk to Saundersfoot on the beach, and back to Amroth via the tunnels and Wiseman’s Bridge. The walk will be led by Kiri Howell, the National Park Community Ranger. All are welcome and please bring your friends and family.

Saturday 18th September, musical production with professional actors in Llanteg Village Hall, 7 pm. Admission by ticket only - £5 each, available from John Lewis-Tunster.

Sunday 12th December (provisionally), 3 pm- Carol Service and Family Tea in Llanteg Village Hall. Reverend Sarah Geach and Reverend Michael Butler will conduct the service.

NEXT MEETING: WEDNESDAY 1ST SEPTEMBER AT 8 PM, to discuss the Village Hall insurance renewal

Meeting on 23rd June 2010

Present - Roy James, Sue James, John Lewis-Tunster, Neville Ruff, Ruth Webb, Andy Webb

Apologies - Ruth Roberts, Wendy Jones, Jill Chatwin, Tony Brinsden, Arwyn Owen

Matters Arising

100 Club – We should have 51 members again this year (2010/11), of whom 28 currently pay by Standing Order. £300 can now be transferred from the 100 Club account to the Village Hall account for the year 2009/10. All of the prize cheques raised during 2009/10 have now been cashed. A draw was made and the winners were as follows: 1st prize £25 Alan and Carol Mason (No. 2), 2nd prize £15 Roger Harries (No. 29), and 3rd prize £10) Darren James (No. 3). The cheques have been delivered.

Car park fence – Roy and Sue visited the Planning Department at Pembrokeshire County Council (PCC) to show them the artist’s impression of the proposed wall which was painted by Nigel Griffiths’ great aunt. They have filled out the pre-planning assessment forms and received a letter on 31st March 2010, saying that this plan was being considered. Despite repeated attempts by Roy to get a written reply from the Planning Department as to whether or not our proposed wall (1 metre in height) will need planning permission, no response has yet been received. Keith Coombe in the Council’s Regeneration Team is interested in giving us a grant for enhancement and Roy will ensure that the design of our planned wall will meet the criteria for this funding, e.g. to provide seating, an interpretation board, plantings etc. It was suggested that the Griffiths be asked to quote for constructing the wall. The Council has said that if we can prove that we have tried to obtain three quotes but only get one, they will consider it. Sue will ask SignSpeed to quote for the information board.

Financial situation –Nigel and Dave Griffiths have very kindly donated £300 to the Hall, and £300 (for 2009/10) can now be transferred from the 100 Club.

Village Newsletter and Website – The Newsletter went out on time. Jonathan Roberts is modernising our website to improve its appearance, provide a search facility and make it easier to load pictures. The charity discount was only available for the initial hosting fee so we will not be able to claim it this time. Jonathan has costed various packages and has suggested one at £42.02 for 2 years (about £1.75/month). Given that Amroth Community Council has paid for Amroth’s village website, Sue will write to them to ask if they will pay for the hosting fee and Jonathan’s time.

Fire Safety Risk Assessment – Sue will give Andy a plan of the Hall and information such as the date when it was built and materials used in the construction. In order to conform to the rules, we should do some sort of fire training, so members of the committee and all regular users of the Hall are made aware of the fire instructions. A set of instructions and procedures to be followed in case of fire will be displayed for “casual” users and their attention will be drawn to these when they rent the Hall.

Cavity Wall Insulation – Grants are available and Roy is investigating these

Oil Consumption – We will continue to monitor this. Cavity wall insulation could well reduce it.

Forthcoming Events

Saturday 7th August, from 5 pm – Llanteg Community Association BYO Barbecue at the Old School Garden, Llanteg. Bring your own food and drink – some barbecues will be provided.

Saturday 12th September – Llanteg Community Association walk 2pm. Meet by the flag pole at Amroth for a walk to Saundersfoot on the beach, and back to Amroth via the tunnels and Wiseman’s Bridge. The walk will be led by Kiri Howell, the National Park Community Ranger. All are welcome and please bring your friends and family.

Saturday 18th September, musical production with professional actors in Llanteg Village Hall. Admission by ticket only – £5 each, available from John Lewis-Tunster.

December – Carol Service and Tea in Llanteg Village Hall. Date to be arranged.

Correspondence

1) A letter has been received from another company which offers insurance for village halls.

2) A letter was received from Jo Raymond, asking if it would be possible for her to use the village hall car park to sell doughnuts from her trailer. Reluctantly, it was decided to refuse her request because of concerns about traffic either stopping on the man road or vehicles (particularly heavy ones) using the car park.

Hole in Hall Car Park – Dŵr Cymru diagnosed that this was caused by a water leak from the supply pipe to the Hall. They fixed this very promptly but, despite several requests from Andy, they have so far not contacted him to explain exactly what they did to cure the leak. Andy wrote to the Head of Consumer Relations on 14th June to compliment the company on their prompt action but that, as the Village Hall is used by the public, we need to be told exactly what was done to rectify the problem. A reply has not yet been received.

Paper Bank –Roy has asked Paul Watkins (Environmental Manager at PCC) to remove the paper bank because of concerns about heavy vehicles using the Hall car park after the hole appearing in it, and also there is an overhead line at the bottom end. However, Mr Watkins said that they would prefer to leave it in place because, apparently, about 12 tons of papers are collected there annually and that if we keep it, they would be prepared to pay something towards the cost of the proposed new wall.

Kitchen Improvements – All the paperwork has now been sent to PAVS.

Mr Hughes (Papers) – Because of the fine weather, Mr Hughes has not used the Hall for his papers for two weeks.

Next Meeting: Wednesday 11th August 8pm

Meeting held on 24th March 2010
(During editing I think I have lost some of the early 2010 meeting info - but the Minutes are kept by Ruth Webb and Sue James and can be replaced here.)

Meetings 2009

2010-07-16T08:43:00.000-07:00

Meeting on 2nd November 2009

Present Roy James, Sue James, Tony Brinsden, Ruth Webb, Andy Webb
Apologies Neville Ruff, Madeline Cole, John Lewis-Tunster, Jill Chatwin, Ruth Roberts
Church closure – The offer of the Church organ has been accepted. The Glanville war memorial from the Church will be displayed in the Hall.
100 Club – It was proposed that, in future, the winners’ cheques should be posted as soon as possible after the draws, together with a compliments slip, and a proof of posting be obtained from the Post Office. John already handles the burden of administering the 100 Club, so Andy offered to take on the task of sending out the cheques. Andy drew the following winning numbers during the meeting: No. 35 (Stephen F Vale) £25, No.29 (Roger Harries) £15 and No. 56 (Ronnie Glanville) £10.
Car park fence – Nigel Griffiths, the builder, is hoping to obtain a computer simulation of the proposed wall to replace the current fence. This will show the structure of the wall which includes a curved seat and information board on the inner (car park) side of the wall. It will give Alex Allison from Pembrokeshire County Council a better idea of the appearance of the finished structure, so that he can then decide if it meets the criteria for a grant under the Community Enhancement Scheme.
When the fence is replaced, the paper bank will have to go because we do not want the new wall to be damaged during removal and replacement of the containers. The presence of a paper bank in the village is less important now that newspapers etc can be recycled via the Orange Bag scheme.
Kitchen alterations – Nigel and Dave Griffiths hope to start the first stage of the work (making the new access into the kitchen and resulting modifications to the ladies’ toilet) in the next few weeks. The rest of the work will be done later.
Finance - Andy has analysed the receipts and payments in detail and will present these at the AGM.
Village newsletter – This will go to the printers when the names of the latest 100 Club winners have been added.
Hall tables – These have now been delivered. One was damaged when received but has now been replaced.
Clothing bank – We will not be having a clothing bank in the village. The Trunk Roads Department did not regard the area near the Folly Cross as suitable and Tony stated that the Hall car park is not suitable either.
Fund Raising – Table Top/Car Boot Sale – Saturday 28th November. This will be advertised in the Newsletter and on the village website. Sue will contact Radio Pembrokeshire and will ask Ruth Roberts if she will design a poster that can be displayed around the village and at the Carew Sunday Market.
Forthcoming events in the Hall
Remembrance Sunday – Sunday 8th November. John and Ruth Webb will be in the Hall in the morning.
Carol Service/Tea – Sunday 6th December, 2.30 pm. Joyce Lewis will play the organ for us. Some of the children from Tavernspite School may also contribute. Sue will liaise with Rev. Sarah Geach regarding the service and will ask Committee members if they would please provide food etc in the same way as for the Senior Citizens’ Party in the past.
Correspondence
Council Valuation Office – A letter has been received, stating that the rateable value of the Hall is £2000. In a phone call to the Office, Sue was told that they thought that we should still be entitled to charitable relief.
Dŵr Cymru – After complaints that the water in the Hall sometimes tastes unpleasant, Dŵr Cymru will come on Thursday to take samples for testing.
Letters of thanks – Sue will write to the Badgers and Llanteg Short Mat Bowls Clubs to thank them for their contributions towards the new tables.
Any other business
1) Roy will inquire as to whether we can claim VAT back as the Hall is a registered charity.
2) A car with an out-of-date tax disc had been parked in the Hall car park for three weeks or so. This was reported to the Police who said that it was registered to someone in Llanteg but that, because the car park is private property, they were unable to remove it. The car has now gone.
NEXT MEETING AND AGM: MONDAY 18TH JANUARY 2010 AT 7.30 PM

Meeting held on 8th September 2009

Church closure – Everything has now been cleared from Crunwere Church and the insurance company has inspected it. As yet, there has been no official notification that Crunwere Parish has been passed to the Amroth group, but more information may be available after the Parochial Church Council meeting on 23rd September 2009. Rev. Sarah Geach will continue to look after our parish matters until all the paperwork and accounts have been completed. Crunwere Parish is no longer liable for this year’s quota.
The Glanville war memorial has been removed from the Church and will be put up in the Hall, hopefully before Remembrance Sunday. The pews and some other items have been sold to individuals and it is hoped that the money from these will stay in the Parish. The gardening equipment from the Church has been donated to the Community Association. Most of the items from the Church that were in the Hall have now gone. Mrs Eirwen Davies wishes the organ to be donated to the Hall. The diocesan banner will stay in the Hall and the Mothers’ Union banner has gone to Begelly.
100 Club – Three new members have joined, taking the total to 54. The winners of the draw at the Ludchurch Horticultural and Craft Show on 7th August were: Audrey James (No. 13) £25, Andrew Mason (No. 37) £15, and Badgers Bowls (No. 90) £10. Lynne Jordan won £15 more than a year ago but the cheque had gone astray and had never been cashed. A replacement cheque has now been sent to her.
Car park fence – Nigel and Dave Griffiths are aware of the visibility problems caused by the current fence. They have suggested that a rendered block work wall could be built, with natural stone-faced pillars positioned at intervals along it. There could be a seat and information board on the inner (car park) side of the wall. They will draw up a costed plan which we can submit to Alex Allison from Pembrokeshire County Council, who will then decide if it meets the criteria for a grant under the Community Enhancement Scheme.
Village newsletter –Contributions for the next issue should be sent to Ruth Roberts by 15th October and the Newsletter should be ready for distribution by mid-November.
Hall tables – Members examined two different designs of lightweight folding table: one from Sandler (as used in Amroth Parish Hall), and one from Gopak (used in Whitland Town Hall, Bloomfield Centre in Narberth and in other such venues). Both had the same dimensions and very similar weights. The Sandler table had a better appearance but, after only a short time, was already showing signs of damage on the corners of the plastic top. The Gopak table had stood up well to several years of use. It had an aluminium strip around the edge of the table top and the corners were rounded and reinforced with tough plastic. It was therefore agreed that Andy should order 10 Gopak tables (colour Saxon Oak) from the Church Buying Group, (the cheapest supplier that Andy had found on the internet) at a cost of £1017.02, including VAT and delivery. The Badgers Bowls Club has very generously offered to pay £400 towards the cost of these tables and Peter John from Carew has offered to buy and collect all our old large tables for £100. Llanteg Bowls Club will also be approached about the possibility of a contribution. We will keep all the old small tables in the Back Room and have the option of ordering more Gopak tables in the future if we need to.
It was agreed that the stage should be altered by the Badgers Bowls Club as they requested (see Minutes for the meeting held on 7th July 2009).They will make good the appearance of the floor which will be exposed when the front sections of the stage are stacked on to the rear sections. The new lightweight tables will be stored on the stage.
Fund Raising – It was decided that we should hold a Table Top Sale in the Hall on Saturday 28th November from 10 am until 2 pm. The charge will be £5 per table (or £5 for anyone who wishes to sell from their car boot in the car park). Refreshments (tea coffee and mince pies) will be on sale. The proceeds will go to the Hall funds.
Forthcoming events in the Hall
Table Top Sale – Saturday 26th September, 10 am to 2 pm to raise money for the Parish.
Craft Classes – These will begin again on Tuesday 29th September, 10 am-12 noon and 1 pm-3 pm
Llanteg Community Association AGM – Monday 5th October, 7 pm.
Remembrance Sunday – Sunday 8th November. John and Ruth Roberts will be in the Hall in the morning. Rev. Sarah Geach hopes to hold a service in the Hall in the afternoon (time to be arranged).
Table Top Sale – Saturday 28th November, in aid of Hall funds.
Carol Service/Tea – Sunday 6th December, 2.30 pm. Rev. Sarah Geach will conduct the Carol Service. Madeline will approach Paul Rapi (leader of the Greenhill School Orchestra) to ask if any members of the orchestra would like to accompany the carols and provide entertainment during the tea. Some of the children from Tavernspite School may also play the music for one of the carols.
Any other business
Madeline reported that the Llanteg Community Association Walk on Sunday 2nd August was a great success. Kiri Howell (National Park Community Ranger) led the walk through Factory Woods to Amroth. She has been asked if she will do another walk, perhaps in the spring.
NEXT MEETING: MONDAY 2ND NOVEMBER 2009 AT 7.30 PM

Meeting held on 7th July 2009

Present - Sue James, Neville Ruff, Tony Brinsden, Jill Chatwin, Ruth Webb, Andy Webb
Apologies - Roy James, Madeline Cole, Ruth Roberts, John Lewis-Tunster
The minutes of the last meeting were read and confirmed.
Neville Ruff was welcomed to the Committee as the new representative for the Badgers Bowls Club.
Matters arising:
Church closure – The Parish of Crunwere will now be joined with Amroth. The Bishop has not yet decided which artefacts from Crunwere Church will stay in the Hall and which will go to other churches.
100 Club –The first draw of 2009/10 was carried out by Maureen Ebsworth at the Llanteg History Society meeting on 16th June. The winners were: Darren James (No. 3), £25, Eileen Hewitt (No. 20), £15 and Ruth Webb (No. 10), £10. The next draw will be done at the Ludchurch Horticultural and Craft Show on 7th August.
Village website – Ruth Roberts has had to renew the domain name for two more years at a cost of £6.88.
Internet – The contract with BT has now been terminated.
Car park fence – Sue and Roy will get some quotes for the next meeting. Neville will ask the Griffiths to quote for building a wall no higher than one metre, to include an information board explaining the history of the village. The possibility of using stone from the church has been suggested but, even if this could be arranged, it would be unlikely to be feasible in the near future.
Kitchen alterations – The Griffiths are busy for at least the next five weeks. Neville will ask them to ensure that the kitchen alterations are completed by Christmas because our grant expires at the end of March.
Financial situation – The HSBC bank statements are now coming to Andy and the internet access is working well.
Village newsletter – Nothing to report.
Electrical work and window repairs – Mr Brace has now done the electrical work but we have not yet had the bill for this. He will now give us a price for fitting an emergency light in the Back Room and one on the outside of the outer door to that room. Gareth Edwards has reglazed the three opening window units in the Main Hall and has replaced the locks and hinges on them so they will now all open.
Hall tables – The tables in Amroth Parish Hall are 183 x 76 cm and cost £69 + VAT each from a company called Sandler. A moveable carrier for 10 tables costs £215 and delivery for this and 10 tables would be about £150 + VAT. Tony reported that the Consortium price for the Gopak tables is £133 each. Neville said that the Badgers Bowls Club would be prepared to help with the purchase of new tables if, by disposing of the old ones, the stage would be cleared. This would enable them to remove the portable first 3 ft of the stage and stack these sections on the back of the stage in order to give them more room when playing. Neville will discuss the sum of money with the club and will ask Llanteg Bowls Club if they would be prepared to do the same. All present thanked him for this kind offer. Neville suggested that it might be possible to sell the old tables via Russell’s auction at Carew and will ask Russell about this. It was hoped that the table replacement could be in progress by September.
Rental invoices – Hall hirers all seem to be happy with the new charges.
Clothing bank – Nothing to report.
Energy costs – British Gas’s electricity charges were higher than expected, so Roy has negotiated a rate of 9.89p/unit from Swalec, with a quarterly charge of £7.94. It would be cheaper if we paid by Direct Debit.
Fund Raising
a) Jill suggested that, as the Hall is a charity, we could raise money for it when shopping on-line. This is done by first going to www.easyfundraising.org.uk and then following the links from there to 600 or so sites including Amazon, M&S and John Lewis. Each purchase made in this way generates a cashback donation to the cause that you wish to support. For anyone interested in supporting the Hall in this way, details will be given in the next Newsletter and Ruth Roberts will be asked if she will post them on the website.
b) Perhaps we could hold a table top sale in the Hall in the autumn/winter.
Forthcoming events
Village walk – Sunday 2nd August. Kiri Howell (National Park Community Ranger) will lead a village walk for us, starting from the Old School Garden at 11am. We will then walk to Amroth and will leave the Amroth Arms for the return journey at 2pm. People will be able to walk the whole route or just part of it if they wish. Jill has given Ruth Roberts the details for the newspapers.
Ludchurch Horticultural and Craft Show - 7th August. This includes competitions for children and further information is available from Eve Cornthwaite (01834 831242)
Family Day – Saturday 29th August at the Old School Garden. In the afternoon, children will be involved in outdoor activities, such as how to cook potatoes on barbecues etc. The Marros Co-op may be asked to take part. In the evening, there will be a bring-your-own barbecue.
Carol service – Arrangements for a carol service, possibly combined with tea, will be discussed with the Community Association.
Correspondence
Pembrokeshire Community Hall Forum meeting at Little Newcastle Village Hall on 8th September from 7-9.15pm (refreshments at 6.30pm). This is a free event organised by PAVS, covering energy efficiency, fire risk assessments, the Steps Project (which offers many different courses) and funding.
Minibus Match Scheme – Companies which own minibuses will lend them to communities under this scheme but anyone who drives them must have undergone Midas driver training, which is expensive. It was decided not to join this scheme.
Grant application – Sue had received a reply from Lloyds-TSB saying that they had rejected our application for a grant towards the purchase of new tables for the Hall because our charity falls outside their current guidelines.
NEXT MEETING: TUESDAY 8TH SEPTEMBER 2009 AT 7.30 PM

Meeting held on 13th May 2009

Present Roy James, Sue James, Tony Brinsden, Madeline Cole, Ruth Webb, Andy Webb
Apologies Ruth Roberts, Hazel Wadey, Jill Chatwin, John Lewis-Tunster
The minutes of the last meeting were read and confirmed.
Matters arising:
Church closure – No further information at present. The Church has paid the £48 owed to the Hall.
100 Club – Seven members have dropped out or may do so, but two new people have joined. All the Standing Orders should have gone through and some of the other payments have been received.
Village website – Nothing to report.
Internet – Sue has cancelled the contract with BT for the telephone line and the internet connection, which will take effect after 28th May 2009. The phone line will remain so there will be no re-connection charge if we decide to use the internet again in the future.
Car park fence – Tony has checked with Pembrokeshire County Council’s Planning Department and we would not need planning permission for a wall or fence that was less than one metre high. However, they would like us to send them a letter, saying that we anticipate doing this. Possible options suggested were a stone or concrete block wall or a substantial wooden fence. Roy will get quotes for these, suggesting possible materials. An information board, explaining the history of the village, could also be included. Sue will contact SignSpeed about this. Alex Allison from Pembrokeshire County Council will be approached about the possibility of a grant under the Community Enhancement Scheme.
Kitchen alterations – The Griffiths’ are busy for at least the next six weeks but will start work when they can.
Village newsletter – Copies were handed out for members to distribute.
Electrical work and window repairs – The electrical work should have been done today but the electrician had an emergency and hopes to be able to do it tomorrow. Madeline will open the Hall for Gareth Edwards to repair the windows.
Hall tables – Ruth Webb and Andy have costed tables with laminate tops (2’3’’ x 6’) and folding aluminium legs. The cheapest price that they could find was on the Gopak website - £82.23/table, with free delivery. Amroth Parish Hall will let Sue know how much they paid for their tables and Tony will check with the Consortium for prices. It was agreed that we should investigate sources of funding for these.
Rental invoices – No complaints have been received about the increased charges. The rental for the bowls clubs and the Mothers’ Union remains the same as before.
Clothing bank – Tony has not yet been able to set up a meeting with Paul Watkins from Pembrokeshire County Council.
Forthcoming events
Mothers’ Union – 23rd May, 3 pm. Fund-raising event for “Send a Cow”.
Ludchurch Horticultural and Craft Show - 7th August. This includes competitions for children and further information is available from Eve Cornthwaite (01834 831242)
Correspondence
Roy and Eileen Deverell have sent a card to thank us for the gifts. Their move to Weymouth went well and they are settling in near their family.
Any other business
Llanteg Community Association – Madeline reported that the Easter Workshops went very well and were attended by about 25 children.
Village walk – Kiri Howell (National Park Community Ranger) will arrange a village walk for us on the afternoon of Sunday 2nd August. The route has yet to be decided and Kiri will discuss this with Ruth Roberts. It may possibly include Trelissey, Amroth and back up through Colby. Planed will be asked to help with publicity.
Family Day – This will be held on Saturday 29th August at the Old School Garden. In the afternoon, children will be involved in outdoor activities, such as how to cook potatoes on barbecues etc. The Marros Co-op may be asked to take part. In the evening, there will be a bring-your-own barbecue.
Fund raising – Suggestions made were a car boot sale in the autumn and/or a concert in the Hall. Members were asked to think of ideas for the next meeting.
NEXT MEETING: TUESDAY 7TH JULY 2009 AT 7.30 PM

Meeting held on 6th April 2009

Present Hazel Wadey, Ruth Roberts, Roy James, Sue James, Ruth Webb, Andy Webb, Tony Brinsden, Jill Chatwin, John Lewis-Tunster, Madeline Cole
Apologies Wendy Jones, Arwyn Owen, Ann Newman
Roy, Sue and Madeline had presented Roy and Eileen Deverell with some wine and a brass plaque engraved with a picture of the Village Hall and words of thanks for Roy’s hard work and support over the past 25 years. Their son has thanked us on their behalf because, at the moment, Roy and Eileen do not yet have a telephone/internet line in their new home in Weymouth.
The minutes of the last meeting were read and confirmed.
Matters arising:
Church closure – As yet, there was nothing more to report. There may be more information after the Annual Vestry Meeting for Crunwere on 29th April. Crunwere’s quota (up to December 2009) is just under £2900. Crunwere currently owes £185 to each of the other two parishes in the benefice.
100 Club – The figures for the 2nd and 3rd prizes for the final draw for 2008/9 were £18 (Judith Lloyd, No. 34) and £15 (Richard Tunster, No. 41). The 100 Club raised £636 of which £318 can now be transferred into the Village Hall account. Currently, 36/53 members pay by standing order and John is trying to get as many people as possible to do this, or to pay by cheque.
Village website – The site has now had more than 12000 hits. Bancyfelin have asked Jonathan Roberts to update their village website and want it to look just like ours. Jonathan will ensure that it does not look exactly the same!
Internet – Our one-year contract with BT has now finished. BT said that our quarterly rental/internet package could now be reduced from £98 to £84.45 but this is still too high for the use that is made of it so it was agreed that the contract should now be cancelled. If and when we want to re-connect, there may well be a better deal available.
Car park fence – The replacement fence/wall needs to be lower in order to improve visibility when driving out of the car park. Alex Allison from Pembrokeshire County Council will visit the site to see if we could get a grant for the replacement wall/fence under the Community Enhancement Scheme so we need to get costings for this. The project could also include some landscaping and possibly an information board, explaining the history of the village. Members were asked to suggest ideas at the next meeting.
Kitchen alterations –PAVS has awarded us a grant for the alterations, to be spent within 12 months. It was agreed that we should accept the quote submitted by the Griffiths’ and dated 22nd April 2008. Sue will check that this price still stands. We could perhaps apply next year for a grant to upgrade the kitchen units.
Financial situation – The balance in the Alliance and Leicester and HSBC accounts were as stated in the minutes of the meeting for 2nd March 2009. Andy has the appropriate documents from HSBC so that he can become a signatory on the account and once this has happened, he will start to receive regular bank statements. The interest on a deposit account at HSBC would be 0.16% compared with 0.65% which is being paid currently on our Alliance and Leicester account, so it was agreed that we should continue with this.
Village newsletter – The deadline for contributions for the next issue is 15th April but Ruth Roberts will extend this to the end of April if the Reverend Geach thinks that there will be anything to report on the Church after the Annual Vestry Meeting for Crunwere (29th April).
Electrical work and window repairs – No progress.
Hall tables – Ruth Webb and Andy had visited Red Roses Hall to look at their folding tables. These are 6ft x 2ft 6ins but have heavy MDF tops and the folding legs are also heavy (steel). It was agreed that we should research the cost of much lighter weight tables such as those with plastic tops and aluminium folding legs. Tony will fin d out how much the Consortium charges and Ruth Webb will contact John Long (Llanelli), the company who supplied the tables for Red Roses Hall.
Hall charges – There are big differences in both the rates and the ways in which village halls in the area implement their charges. After obtaining information from Tavernspite, Penally, Red Roses and Amroth Halls, it was agreed that our new rental charges should be as follows. The old figures are in brackets.

Main Hall
Morning or Afternoon
£12 (£10)
Main Hall
Evening
£15* (£12)
Main Hall
All Day
£25 (£20)
Main Hall & Conference Rooms
Morning or Afternoon
£20 (£18)
Main Hall & Conference Rooms
Evening
£25 (£20)
Main Hall & Conference Rooms
All Day
£40 (£30)
Conference Room 1
Morning or Afternoon
£8** (£6)
Conference Room 1
Evening
£8 (£6)
Conference Room 1
All Day
£14 (£12)
Conference Room 2
Morning or Afternoon
£8 (£6)
Conference Room 2
Evening
£8 (£6)
Conference Room 2
All Day
£14 (£12)
Conference Rooms 1 & 2
Morning or Afternoon
£15 (£10)
Conference Rooms 1 & 2
Evening
£14 (£12)
Conference Rooms 1 & 2
All Day
£20 (£15)
Children's Parties
Duration
£20 (£15)
* Charges for bowls clubs will remain at £12.
** Charge for Mothers’ Union will remain at £6
In 2005, the Hall running costs were about £30/week and in 2008, because of increased energy costs, they were £63/week. We should investigate alternative electricity suppliers.
Forthcoming events
Mothers’ Union – 23rd May, 3 pm. Fund-raising event for “Send a Cow”.
Members were asked to think of ideas for autumn events by the next meeting.
Correspondence
1) Craft Classes – These will continue for the Summer Term (8 weeks).
2) Non-domestic rate relief – The Hall is still zero rated.
3) Local Development Plan – Views on this are being sought in a public consultation between 25th March and 6th May 2009.
4) Planed – Planed will be holding a nature day at Stackpole on Saturday 25th April 2009.
Any other business
Nerys Evans AM - She held a surgery in the Hall between 6 pm and 7 pm on Thursday 19th March.
Clothing bank – A request has been made for there to be a clothing bank in Llanteg. One suggestion was that it should be located in the Hall car park. There was general agreement that this is unsuitable for several reasons. It is too small to accommodate anything more than the current paper bank, the overhead lines present problems for lorries when loading or unloading large containers, and concerns were expressed about more heavy lorry movements over the septic tank which is under the car park. Tony has suggested the Folly Cross and will arrange a meeting with Paul Watkins at the Folly Cross.
Possible change of day for the Badgers Bowls Club – Hazel asked if it would be possible, in principle, to use the Hall on Wednesday evenings in the summer and Tuesdays and Fridays in the autumn and winter. She will consult with the club members and will report back.
NEXT MEETING: WEDNESDAY 13TH MAY 2009 AT 7.30 PM IN THE MAIN HALL

Meeting held on 2nd March 2009

Roy James began the meeting by thanking Roy Deverell, who has been a member of the Committee for the past 25 years, for all his hard work and support. Members of the Committee wished him and Eileen well for their imminent house move. Roy James also welcomed Andy as the new treasurer. .
100 Club –The figures for the 2nd and 3rd prizes in the final draw for 2008/9 are not yet available.
Village website – Ruth Roberts has had a problem with individuals attempting to put obscene material on to the message board using unauthorised code names. This problem has now been solved; from now on, no new member will be able to access the message board unless they have e-mailed Ruth first.
Internet –as so seldom used and because of the cost it was agreed that we withdraw both facilities (phoneline and broadband), subject to contractual details. Both could be reinstated if and when computer classes start again.
Car park fence – The Trunk Roads Agency have said that the fence is the Committee’s responsibility. Sue will contact Pembrokeshire County Council about the possibility of a grant to provide a crash barrier to replace the current rotten fence. This would provide better protection and visibility than the fence.
Kitchen alterations –PAVS will make a decision by the 19th March regarding our application for a grant for kitchen alterations and Pembrokeshire County Council will also be approached about the possibility of a grant.
Village newsletter – Contributions for the next issue are coming in. The deadline for these is 15th April. Ruth Roberts is contacting existing and potential advertisers for this issue.
Hall tables –Amroth Parish Hall and various other local halls have folding tables with aluminium legs. Members will try to find out where these were purchased.
Rental Charges - Amroth Parish Hall’s charges are a little higher than ours. When we know how much Red Roses and Tavernspite Hall charge we will increase ours to bring them in line with the other Halls. It should be possible to revise the charges before the Badgers Bowls Club AGM at the end of April.
Carpet cleaning – The carpet in the main Hall has now been cleaned.
Request for chairs for Tenby Choir – Tenby Choir has a refurbished room for which they need about 30 chairs. Calvin Williams, a member of the Choir, has asked if we have any surplus chairs and, if so, would we consider giving them to the Choir in exchange for the Choir performing a concert in the Hall free of charge. The Hall is licensed to hold 150 people and we have a total of just over 130 chairs so if we decide to hold a concert or other large fund raising event in the future, we might well need them all. It was decided that Tenby Choir be thanked for their kind offer but, unfortunately, it would not be in the interests of the Hall to accept it. However, it was agreed that we should ask Tenby Choir how much they would charge to perform in the Hall (not involving chairs!), perhaps later this year.
NEXT MEETING: MONDAY 6TH APRIL 2009 AT 7.30 PM

ANNUAL GENERAL MEETING MONDAY 26TH JANUARY 2009

Treasurer’s Report
Wendy Jones had produced a Statement of Accounts for the year ending 31st October 2008.
Rental - The Village Hall rental showed a significant increase on that for last year. We must continue to promote the hiring out of the Hall to ensure that this trend continues. Wendy said that it is encouraging that the Hall is being used as a major meeting place for people both from Llanteg and elsewhere, for various groups and organisations and for private functions.
Donations -We have had donations of £20 this year: £15 from the Badgers Short Mat Bowls Club towards our Senior Citizens’ Christmas Party and £5 for the hire of some drinking glasses.
Expenses – There has been a small increase in our general overall costs this year.
100 Club – This has now been running for 5½ years and John Lewis-Tunster deals with all the monies and administration. This year, £278.00 has been transferred to the Village Hall account compared with £210.10 last year. Wendy congratulated all who had won during the past year.
BT Telephone and Broadband – We received a grant for £180 from BT in May 2007 and have paid £497.56 in this financial year for the telephone rental and broadband connection. These facilities were used for the Pembrokeshire County Council computer classes which were held in the Hall and for which we received an income of £300 during this financial year.
Hall Activities – This financial year, the celebrations for the 60th Anniversary of the Village Hall and the Senior Citizens’ Christmas Party were enjoyed by all. The aim was to give something back to the people of Llanteg and the surrounding areas. We did not intend to make a profit and felt that we had enough funds to thank people, young and old.
Newsletters – Wendy thanked Ruth Roberts for the newsletters that are compiled and printed so professionally. These have contributed towards the continued use of the Hall and have made people more aware of the services and amenities available in the community and beyond. Printing the newsletters this year cost £247. We received £95 from advertising, so the net cost to us was £152.
Wendy said what a pleasure it was to see the Hall in its present state, newly decorated and with new tables and chairs and being used by so many and varied groups. She hoped that the Hall will continue to go from strength to strength. Wendy felt that she should step down as Treasurer but is very willing to help the new Treasurer in any way that she can. She would also like to remain on the Committee. Finally, she said that she would like to put on record that it has been a great pleasure and privilege to serve the Hall for the past 14 years.
100 Club Report
John Lewis-Tunster presented his report. There are now 50 members in the Club. If they all renew their membership, this will bring in £600. John stated that he will be standing down from running the 100 Club after April 2009 but will continue to support the Hall and will attend Committee meetings when he can.
Chairman’s Report
Roy began by wishing Roy Deverell a Happy Birthday for today.
He thanked our Treasurer for her report and all her hard work over the past 14 years and thanks were expressed to Sue for all the hard work that she does as Secretary. It has been particularly difficult for her this year, negotiating to ensure that the many different users of the Hall were accommodated appropriately.
In addition, Roy thanked Ruth Webb as the Minutes Secretary and Ruth Roberts, our Publicity Officer, for all her fine work and good ideas. The exceptional work that she has put into the village website and newsletter has made them an inspiration to other communities and she has given advice to others on how to set these up for themselves.
Roy then thanked John Lewis-Tunster for his report on the 100 Club and for ensuring that this important source of income continues to flourish. As John will no longer be running the 100 Club after April, Roy thanked him for all his past efforts and hoped that he will remain on the Committee.
The Treasurer’s Report showed that we have had a good year, with income up on the previous year. Val Rushton’s rental has provided a lot of money for the Hall but she will soon be moving to Carmarthen and will then use the Hall for only two sessions per week. Costs have risen, especially for fuel oil and electricity, and our charges have remained unchanged for some years, so perhaps we should review them at our next Committee Meeting. We will have to consider the rental prices of neighbouring village halls such as Red Roses and Amroth because we neither want to lose customers nor enter into a price war. We must continue to promote the use of the Hall in order to finance the improvements that we wish to make to the structure and facilities. These will make the Hall more attractive to a wider audience.
As a committee we have to be much more aware of legislation than in the past and this is an ever-increasing part of the Secretary’s work. We must assess the risks as best we can and cover them accordingly.
The Drop-In sessions started in January 2008 and were well-supported at first but then tailed off towards the end of the year. The Senior Citizens’ Christmas Party was also less well-attended this year, so perhaps the format of both activities needs to be changed.
The Hall has been used for many different activities this year including craft courses, Community Council meetings, local authority elections, a planning appeal tribunal, Irish dancing classes and band practice (Goths), each of which brought their own particular challenges. However, the Hall could not survive without reliable and faithful support and Roy thanked the Llanteg and Badgers Short Mat Bowls Clubs, the History Society and Mothers’ Union for their continuing support.
Sadly, Church services will no longer be held in the Hall due to a decline in the congregation numbers, but the Hall will always be available if the Church wishes to use it in the future.
Roy finished by expressed his appreciation for all the Committee’s efforts over the past year.
Election of Committee
The following Officers were elected:
Chairman – Roy James
Secretary – Sue James
Treasurer – to be appointed
Ruth Roberts agreed to continue as Publicity Officer, running the village website and compiling the Newsletter.
Ruth Webb agreed to continue as Minutes Secretary.

Committee Meeting - 26th January 2009

Church closure – The Church in Wales has not yet decided what to do with the Church. The Parochial Church Council (PCC) has decided that the Sunday services will no longer be held in Llanteg Village Hall because they were not very well attended. The Monday morning prayer will continue to be held at 9am at least until Easter. A letter has been sent to the Bishop, requesting that the PCC in Begelly take over the maintenance of the churchyard as, without a church, we will not have a PCC in our own right. Some of the Begelly Mothers’ Union members have already joined Llanteg at the Hall and they are hoping that they can continue to meet in Llanteg.
100 Club –There are now 50 members. The winners of the December 2008 draw were: Rila Bonnet (No. 39) £25, Charlotte Furneaux (No. 52) £15 and Judith Lloyd (No. 34) £10. The 5th and 6th draws for 2008/9 were carried out and the winners were: 5th Draw – Rob Chatwin (No. 66) £25, Badgers Short Mat Bowls (No. 90) £15 and Eirwen Davies (No. 17) £10; 6th Draw – Stephen Vale (No. 35) £25, Judith Lloyd (No. 34) amount to be decided and Richard Tunster (No. 41) amount to be decided.
Village website – From 2008, we have had to pay for our own website hosting as Jonathan Roberts no longer had his own site to run it from. The name rental for three years was about £18, plus £58 for two years of web hosting. However, we were able to get the hosting for half price (just over £28) as we are a registered charity. Hence, we now have our charity number prominently shown on the website. The cost works out at about £1.70/month. The site gets plenty of visitors. The Amroth Newsletter is on there and that alone has had 75 views. The website is usually updated a few times a week and the only time it was unavailable was when we changed servers.
Internet –The phone line/internet link currently costs £98/quarter which we cannot really afford. Our one-year contract with BT has now finished so we must see if we can get a cheaper phone rental/internet package. There are no computer classes now, so we need find out how much use is being made of the facility. John has put a new computer desk in the room and has disposed of the old printers.
Car park fence – It was suggested that this could be replaced with a crash barrier. Sue will investigate the possibility of getting a grant for this and, at the next Amroth Community Council meeting, Madeline will ask if it might be possible for them to help to fund this. Tony felt that the Community Council would probably be unable to help as this comes under the Trunk Roads.
Kitchen alterations – Sue has received the revised quotation and will apply to the Pembrokeshire Impact Fund for the maximum grant and it may also be possible to obtain a grant from Pembrokeshire County Council.
Village newsletter – We almost covered our costs in 2008 as we had £115 from advertising and a donation of £100 from Amroth Community Council, leaving us to pay the balance of about £30.
Forthcoming events
Carol service and other Christmas events –This year’s carol service was very well supported and it was good to see so many children there. Various possibilities were suggested for next Christmas. These included possibly combining a carol service, a senior citizens’ tea and the launch of the History Society’s new book. Members were asked to think of ideas by the next meeting.
Other Hall events – The problem of encouraging people to come to events in the Hall was discussed. The Drop-In sessions may be tried again and ideas such as a film club were suggested.
Any other business
Hall tables – We had a donation of £15 for some of the very old Hall tables and chairs and the rest went to Frame. The present Hall tables are very heavy and difficult to move. Ruth Webb had some information on folding tables and asked if it might be possible to get a grant to buy about 10 folding tables to replace some of the existing ones. These would be lighter and easier to lift. Madeline and Tony will find out what types of tables have been bought for the new Amroth Parish Hall. Back room – This was opened up as an extra meeting room last summer. After the necessary electrical work has been carried out, perhaps we could repaint it.
NEXT MEETING: MONDAY 2ND MARCH 2009, 7.30 PM

Meetings 2007/08

2010-07-16T08:16:00.000-07:00

Meeting held on 5th December 2008

Church closure – An application to close the Church has been made but is currently on hold because of the change of Bishop. All the Church items which are being stored in the Hall are the property of the Church in Wales. Decisions will have to be made as to which items should remain here and which should be given to other churches.
100 Club – The results of the most recent draws will be given at the next meeting.
Village Website – Ruth Roberts has paid £57.18 for the website to be hosted, which includes payment for the domain for three years and the site for two years.
Internet – This is working well. At some point, we will need to dispose of the old computers which are no longer used/usable.
Car Park Fence – Much of this needs to be replaced. It was agreed that we should probably have a lower fence in order to improve visibility on to the A477 from both entrances to the Hall car park and from the access road to The Downs and Hillcrest. It was suggested that Amroth Community Council be approached about the possibility of help to fund the work. Madeline agreed to raise this at the next Community Council meeting.
Kitchen Alterations – Sue is currently waiting for the revised quotations. In the meantime, she will apply to the Pembrokeshire Impact Fund for a grant.
Financial Situation – Wendy Jones was unable to attend this meeting but all the figures will be available for the AGM.
60th Anniversary of the Village Hall – Roy James thanked everyone who was involved in making this a very successful event which was enjoyed by all the many people who came.
Village Newsletter – It was agreed that two issues per year is enough, given the work load involved in producing it and that Ruth Roberts also puts lots of information in the papers and on to the website. We are grateful to Amroth Community Council for contributing £100 towards the cost of producing the Newsletter.
Forthcoming events in the Hall
Carol Service –Sunday 7th December, 3 pm. This will have the same format as last year and will be led by Rev. Sarah Geach. Kevin Phelps and the children of Tavernspite School have been invited to attend and information has also been sent to Stepaside School. Tea, coffee and mince pies will be served afterwards.
Senior Citizens’ Party – Saturday 13th December, 3 pm. We will set up the Hall on Saturday morning (10 am).
Entertainment: Versatile Duo will provide musical entertainment and Roy Deverell and John will do the Bingo together. Ruth Roberts has done the cards and Bingo tickets. Donations of raffle prizes will be welcome.
Lifts: John will give a lift to anyone who needs one.
Craft Classes – Tuesdays, 10-12 noon and 1-3 pm. These free classes have been organised by Mabel Roach through Pembrokeshire College and have been very well attended. They will continue after Christmas. The organisers pay £20/day for hiring the Hall and Sue will write a letter of thanks.
Community IT Learning –We have now had our three-year allocation of computer classes so they have finished for the time being. They may resume in a year or two’s time if new people want to do them.
Drop-Ins –These have not been very well attended of late, so it was decided to wait until the spring before holding any more.
Llanteg Short Mat Bowls Club – They have complained that the water in the Hall often has a “chemical” taste; other people have also mentioned this in the past. Roy James will ask Dŵr Cymru to investigate.
Summerhill’s New Parish Hall – This is nearing completion and will be known as Amroth Parish Hall. It will be officially opened in January or February 2009.
Amroth’s Newsletter – The first issue of their Newsletter has now been distributed.

Meeting held on 28th April 2008

The telephone line is now connected to the computer room (for our B.T.Computer) but we still have to apply for internet boardband.
The committee was re-elected but John Lewis-Tunster resigned as Vice-Chairman as he thought it may also be a conflict of interest with him also being Church Secretary.
The election of another Vice-Chairman was deferred till our next meeting.
Wendy Jones was thanked for her excellent book-keeping, Ruth Webb for her Minute taking and Sue James for her very time-consuming job of Secretary. Votes of thanks were given to both Wendy Jackson (for her years of work as Newsletter Compiler) and to John Lewis-Tunster for his Vice-Chairman duties.
It was suggested that as St David's Day 2008 falls on a Saturday we may organise an event in the Hall - possibly a Cawl Lunch.
We will also be discussing our 60th Anniversay 2008 at a later meeting.
Sue handed out the Winter Newsletters for delivery.

100 Club – 47 people have renewed their membership from last year and there are 10 new members. The next draw will be either at the Drop-In on 2nd May or at the History Society meeting on 19th May. The prizes will remain at £25, £15 and £10 for the first two draws at least. The proceeds of the 100 Club for the year 2007/08 were divided 50/50 between prize money and the Village Hall. As a result, £278 has been paid into the Hall account.
Village Website –So far, the website has had about 11,000 hits. Jonathan Roberts is giving up his website so in July, our website will be hosted on to a different site. This will cost about £18. Ruth Roberts has found a way to put the Village Newsletter on the website and intends to have the latest two issues on there at any one time.
Car Park Fence – This was put up by the Trunk Roads Agency because they had purchased part of the land. However, maintenance of the fence is the responsibility of the Hall.
Kitchen Alterations – Suggested a modified kitchen layout. The existing door from the main room into the kitchen could be moved further down in the direction of the stage. This would make the serving hatch smaller but it would prevent this door from clashing with the new one coming into the kitchen from the corridor, and would also give us more working space in the kitchen. It was agreed that this modified design would be a big improvement. We need to have three quotations for any work done in the Hall.
Kitchen units would be more hygienic and more convenient to use than the metal cabinets which are in the kitchen at present. The cost of new units will be included when we apply for a grant towards the kitchen improvements. Sue will obtain information about possible grants from PAVS and from the Awards for All Scheme. Tony will contact the Regeneration Unit in Pembrokeshire County Council to see if they can help.
Financial Situation –. £110 has been received for Newsletter advertisements, with £15 still to come.
60th Anniversary of the Village Hall – it was decided that the barbecue should be held from 6-9 pm on Sunday 8th June.
Tickets – The design was decided upon. Tickets will cost £2 per head (all ages) and will include one burger or hot dog etc, together with salads, sweets, tea and coffee. Tickets will be sold in advance to give us an idea of the numbers, and will be taken round with the Newsletters.
Raffle – Ruth Roberts has a copy of the original raffle prize list from the opening party held at the Hall in 1948, and these ideas will be used as a basis for our raffle.
Ruth will put up a display in the Hall of 1940s advertisements, ration books etc.
Village Newsletter – This is now finished and will be taken to the printers on 2nd May after the name of our newly elected County Councillor has been added.
Polling Station in the Hall – All the equipment has been delivered for the elections on 1st May. The Council will pay £60 for hiring the Hall for the day and will pay Sue £24.91 to open the Hall early in the morning and to close it after voting has finished at 10 pm.
Letter received from Llanteg Short Mats Bowls Club – This referred to Hall booking arrangements which were discussed at the Village Hall Committee meeting on 28th January and which were listed in the minutes of that meeting.

Meeting held on 3rd March 2008

Church closure – A few more questionnaires have been handed in. Further discussions will be held between the Parochial Church Council (PCC) and the Reverend Geach at the Annual General Meeting of the PCC and the PCC meeting.
100 Club – The 100 Club account currently stands at £322. Before the final draw for the year 2007/08 is held, John will check with Wendy Jones, the Treasurer, as to how much money can go into it.
Village Website –This is working really well and has had 9,700 hits so far. Ruth Roberts is currently working out a way to put all the photographs from the Graveyard Survey on to the website so that people can use them to research their family histories.
Internet/BT Telephone Line – John has received 45 e-mails since the e-mail address was set up for Hall business. Sue and Roy James have kindly donated a wireless router to enable more than one person to use the internet at any one time. John will try to set this up. Ruth Roberts has put details on the website explaining how people can arrange to use the Hall computer.
Car Park Fence – Pembrokeshire County Council have said that this a Trunk Roads responsibility and the Council is currently chasing up the appropriate department.
Kitchen Alterations – Sue will contact PAVS about the possibility of getting a grant towards the cost of this work. The alterations would improve the Hall amenities by allowing direct access to the kitchen from all rooms in the Hall.
60th Anniversary of the Village Hall – Sue has contacted Andrew Rees about doing a barbecue for this. We would need to sell tickets for this to give us an idea of the number of people likely to be there. The price of the tickets has yet to be decided.
Village Newsletter – Ruth Roberts intends to produce two Newsletters per year, one in mid-May and one in mid-November. The cut-off dates for contributions would be mid-April and mid-October.
Friday Afternoon Drop-In – The session held on 8th February was very well-attended – 18 people spent a very enjoyable afternoon.
Community Newsletter Workshop – Planed has been asked to do this workshop because Amroth are starting up a Community Newsletter. It will be held on Monday 14th April.
Because Summerhill Parish Hall is being refurbished, Llanteg Village Hall is to be used as a Polling Station for the County Council and Community Council elections to be held on Thursday 1st May.
Community Council Meetings – Val Rushton (Lighter Life) has agreed that, after May, she will not hold any classes on the Thursday nights on which the Community Council hold their meetings.

Meeting held on 28th January 2008

B.T.Conmputer - Members were pleased that the B.T. computer was finally on-line and available for people to use. This would be free for this year as it was covered by the grant - but would be reviewed afterwards.
Church Questionnaires - there seemed to have been a very poor reponse to all the questionnaires sent out with the last Village Newsletter.
Hall Fence - the state and position of the fence was discussed.
60th Anniversay - the actual date of the Hall opening was 14th January 1948 but members felt it was more appropriate to hold a celebration during the summer months - possibly a B.B.Q. with a 'Through The Ages' disco.
Village Newsletter – The next one will probably be distributed in May. Perhaps recipients who have an e-mail address would be prepared to receive theirs by e-mail.
Senior Citizens’ Christmas Party – This was held on 8th December and was a success as always. It was well-organised, well-attended and enjoyed by all. It was good to see some new people there who had not come before.
Sue read out a letter from Audrey and Ronnie Glanville in which they thanked us all for the party in the Hall and for providing transport.
Friday Afternoon Drop-In – The first session, held on 11th January, was attended by 10 people who enjoyed it very much. The next one will be on 8th February and hopefully, more people will come next time. The March Drop-In will be on 7th March and because it falls near St David’s Day, it was suggested that we could serve cawl.

A.G.M. - 19th November 2007